Executive Meeting Program Lead - Pharma & Events

American Express Global Business Travel; Honolulu (HI); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning opportunities

Inclusive workplace

Job summary

American Express Global Business Travel in the United States is seeking a seasoned pharma meeting planner to manage executive-level programs from kickoff to final billing. You will coordinate hotel, DMC, flights, and contracts, ensuring on-time delivery, compliance, and accurate reporting.

The role requires 5–7 years in pharma meeting planning with executive-level support, a 4-year degree, CMP preferred, and strong communication with C-Suite clients. Travel up to 40% is expected.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish a workable project timeline with client and suppliers.
• Run program from contract turnover to final bill.
• Negotiate hotel, DMC, air, and third-party contracts; monitor cancellations.
• Coordinate IT support and client web requirements.
• Attend site inspections and conduct program debriefs.
• Work with accounting on final billing and invoicing accuracy.
• Possibly participate in client presentations and propose process improvements.
• Forecast programs and update financial systems with accurate data.
• Manage overall program budget and track expenses for clients.
• Forecast supplier payments and monthly financials with leadership.

Skills

Executive communication

Attention to deadlines

Analytical skills

Technology literacy

Education

Bachelor's degree

CMP designation preferred

Tools

CVENT

MS Word (Advanced)

Excel (Advanced)

Job description

American Express Global Business Travel in the United States is seeking a seasoned pharma meeting planner to manage executive-level programs from kickoff to final billing. You will coordinate hotel, DMC, flights, and contracts, ensuring on-time delivery, compliance, and accurate reporting.

The role requires 5–7 years in pharma meeting planning with executive-level support, a 4-year degree, CMP preferred, and strong communication with C-Suite clients. Travel up to 40% is expected.