Executive Meeting Manager - Pharma & C-Suite

American Express Global Business Travel; Providence (RI); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Skills development

Inclusion groups

Job summary

American Express Global Business Travel is seeking an experienced pharma meeting planner to support executive-level programs in the United States. You will establish timelines, manage contracts, and coordinate cross-functional teams to ensure smooth delivery from kickoff to final billing.

Responsibilities include negotiating third-party contracts, tracking expenses, and delivering accurate forecasts. Applicants should have strong communication with C-suite clients, advanced Word/Excel skills,

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting executive level meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently with C-suite clients.
• Strong organizational and time-management skills.

Responsibilities

• Establish project timelines and workflows with client and suppliers.
• Manage program from contract turnover to final bill and forecasting.
• Negotiate hotel, DMC, air and third-party contracts; monitor cancellations.
• Coordinate IT and client web requirements; participate in site inspections.
• Review billing with accounting and ensure accurate invoicing.
• Present to clients as needed and propose process improvements.
• Monitor program budgets and track expenses; forecast financials.

Skills

Pharma meetings

Executive communication

Deadline-driven

Client relationship management

Education

4-year degree

CMP designation

Tools

Microsoft Word

Microsoft Excel

CVENT

Job description

American Express Global Business Travel is seeking an experienced pharma meeting planner to support executive-level programs in the United States. You will establish timelines, manage contracts, and coordinate cross-functional teams to ensure smooth delivery from kickoff to final billing.

Responsibilities include negotiating third-party contracts, tracking expenses, and delivering accurate forecasts. Applicants should have strong communication with C-suite clients, advanced Word/Excel skills,