Pharma Executive Meetings Lead

American Express Global Business Travel; Cheyenne (WY); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning and development opportunities

Job summary

American Express Global Business Travel seeks an experienced meeting planner for pharma programs with executive‑level support. You will manage timelines, contracts, and budgets, coordinating with clients, suppliers, IT, and accounting to ensure accurate billing and timely delivery.

Requirements include 5–7 years in pharma meeting planning with at least 3 years supporting C‑Suite meetings, a 4‑year degree (CMP preferred), and advanced MS Word/Excel skills. Travel up to 40% is expected.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills.
• Microsoft Word and Excel experience – Advanced level.
• Experience with meeting industry technology preferred (CVENT).
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish project timelines and workflows with clients and suppliers.
• Run programs from contract turnover to final billing.
• Negotiate hotel, DMC, air and third‑party contracts; monitor cancellations.
• Coordinate IT support for web requirements on programs.
• Attend site inspections and debrief with clients as needed.
• Work with accounting to finalize billing and track expenses.
• Support client presentations and suggest process improvements.
• Forecast programs and maintain accurate financial data in systems.
• Manage program budgets and supplier payments; report changes.

Skills

Pharma meeting planning

Executive level meetings

Communication with C-Suite

Deadline oriented

Technology & analytics

Education

4-year degree

CMP designation preferred

Tools

Microsoft Word

Microsoft Excel

CVENT

Job description

American Express Global Business Travel seeks an experienced meeting planner for pharma programs with executive‑level support. You will manage timelines, contracts, and budgets, coordinating with clients, suppliers, IT, and accounting to ensure accurate billing and timely delivery.

Requirements include 5–7 years in pharma meeting planning with at least 3 years supporting C‑Suite meetings, a 4‑year degree (CMP preferred), and advanced MS Word/Excel skills. Travel up to 40% is expected.