Pharma Executive Meetings Lead

American Express Global Business Travel; Hartford (CT); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Professional development

Job summary

American Express Global Business Travel is seeking an experienced pharma meeting program manager to lead executive-level meetings for a global client, coordinating timelines, contracts, budgets, and billing. You will liaise with IT for web requirements and manage vendors to ensure quality delivery across sites.

Responsibilities include forecasting financials, auditing invoicing, and presenting solutions to clients.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• Ability to communicate efficiently with C-Suite level clients.
• Ability to work accurately and timely - to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.

Responsibilities

• Establish project timelines with client and suppliers to facilitate timely handling of program details.
• Run program from contract turnover to final bill completion using the business program management system.
• Negotiate hotel needs, DMC, air and third-party contracts; monitor cancellation policies.
• Coordinate with IT for web requirements on assigned programs.
• Coordinate site inspections and conduct program debriefs with clients.
• Work with accounting to complete final billing and review invoices.
• Support client presentations and propose process improvements.
• Forecast and update financials in management systems; track expenses.
• Manage program budget, audit billing, and reconcile supplier payments as needed.

Skills

Executive communication

Project coordination

Budget management

Travel industry knowledge

Negotiation

Education

4-year degree

CMP designation preferred

Tools

CVENT

Microsoft Word

Microsoft Excel

Job description

American Express Global Business Travel is seeking an experienced pharma meeting program manager to lead executive-level meetings for a global client, coordinating timelines, contracts, budgets, and billing. You will liaise with IT for web requirements and manage vendors to ensure quality delivery across sites.

Responsibilities include forecasting financials, auditing invoicing, and presenting solutions to clients.