Pharma Executive Meetings Program Manager

American Express Global Business Travel; Denver (CO); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning courses

Career development

Job summary

Amex GBT seeks a seasoned pharma meeting planner with 5-7 years of experience, including 3+ years supporting Executive/C-Suite meetings. A 4-year degree is preferred, CMP is a plus. You will coordinate complex programs, manage vendor contracts, and liaise with C-suite clients across travel demands and budgets.

The role requires advanced MS Word/Excel, strong communication, and the ability to travel up to 40%. Base US salary ranges from $55,300 to $102,700 depending on location and experience.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish workflow schedules with client and suppliers to ensure timely handling of program details.
• Run program from contract turnover to final bill using the business program management system.
• Negotiate hotel, DMC, air and third-party contracts; monitor attrition and cancellation policies.
• Coordinate IT-client communications for web requirements on assigned programs.
• Attend site inspections, conduct program debriefs, and assist with client presentations as needed.
• Work with accounting to finalize and audit program billing; track expenses and changes.

Skills

C-Suite communication

Project management

Negotiation

Deadline-driven

Education

4-year degree

Tools

CVENT

Microsoft Word

Excel

Job description

Amex GBT seeks a seasoned pharma meeting planner with 5-7 years of experience, including 3+ years supporting Executive/C-Suite meetings. A 4-year degree is preferred, CMP is a plus. You will coordinate complex programs, manage vendor contracts, and liaise with C-suite clients across travel demands and budgets.

The role requires advanced MS Word/Excel, strong communication, and the ability to travel up to 40%. Base US salary ranges from $55,300 to $102,700 depending on location and experience.