Executive Meetings Program Lead - Pharma

American Express Global Business Travel; Augusta (ME); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Access to courses on learning platform

Job summary

Amex GBT seeks an experienced meeting planner to lead executive-level engagements for a global pharmaceutical client. You will manage timelines, contracts, and budgets while coordinating with suppliers, IT, and finance.

This role requires 5–7 years of pharma event planning, with 3+ years supporting C-Suite stakeholders, and a 4-year degree (CMP preferred). Strong communication, advanced MS Word/Excel, and travel up to 40% are essential.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.

Responsibilities

• Establish workflow schedule with client and suppliers for timely handling of program details.
• Run program from contract turnover to final billing using the business program management system.
• Negotiate hotel needs, DMC, air and third-party contracts; monitor attrition and cancellation policies.
• Communicate with IT and clients for web requirements on assigned programs.
• Coordinate site inspections and conduct program debrief with client.
• Assist accounting to complete final bill and review billing prior to invoicing.
• May participate in client presentations and propose process improvements.
• Forecast programs and update financial systems with accurate data.
• Handle program budget, audit related billing, and track expenses; communicate changes to clients.
• Initiate and reconcile supplier payments; forecast overall financials with leadership.

Skills

Executive level meetings

C-Suite communication

Tech & analytics

MS Word & Excel (Advanced)

Pharma meeting planning

Education

4-year degree

CMP designation preferred

Tools

CVENT

Job description

Amex GBT seeks an experienced meeting planner to lead executive-level engagements for a global pharmaceutical client. You will manage timelines, contracts, and budgets while coordinating with suppliers, IT, and finance.

This role requires 5–7 years of pharma event planning, with 3+ years supporting C-Suite stakeholders, and a 4-year degree (CMP preferred). Strong communication, advanced MS Word/Excel, and travel up to 40% are essential.