Senior Pharma Meeting Program Manager

American Express Global Business Travel; Salem (OR); Sur place; USD 55 000 - 103 000; Plein temps

Avantages offerts par ce poste

Flexible benefits

Travel perks

Learning & development opportunities

Résumé du poste

American Express Global Business Travel seeks an experienced program manager to lead pharma meeting planning for executive-level meetings in the United States. You will manage timelines, budgets, and third-party contracts, coordinating with IT and clients to ensure accurate billing and forecasting.

The role requires 5–7 years in pharma meeting planning, strong C-Suite communication, and advanced Word/Excel skills, with 25-40% travel. A 4-year degree is preferred and CMP is desirable.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsabilités

• Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
• Use business program management system to run program from contract turn-over meeting to final bill completion.
• Handle and negotiate any additional hotel needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.
• Communicate between Information Technology support and clients for web requirements on assigned programs.
• Coordinate and possibly attend site inspections as needed. Conduct program debrief with client.
• Work with accounting to complete final bill, review final billing prior to final invoicing to client.
• May participate in client presentations as requested. Review processes and offer solutions/additions as needed.
• Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.
• Handle overall program budget, review, and audit all program related billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
• May initiate and reconcile supplier payments. Work with leader to forecast overall program financials and ensure monthly tracking for actual.

Connaissances

Executive communication

Pharma meeting planning

Travel coordination

Project management

Budget forecasting

Formation

4-year degree

CMP designation preferred

Outils

CVENT

Microsoft Word

Microsoft Excel

Description du poste

American Express Global Business Travel seeks an experienced program manager to lead pharma meeting planning for executive-level meetings in the United States. You will manage timelines, budgets, and third-party contracts, coordinating with IT and clients to ensure accurate billing and forecasting.

The role requires 5–7 years in pharma meeting planning, strong C-Suite communication, and advanced Word/Excel skills, with 25-40% travel. A 4-year degree is preferred and CMP is desirable.