Pharma Executive Meeting Program Lead

American Express Global Business Travel; Carson City (NV); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Professional development

Inclusive culture

Job summary

American Express Global Business Travel is seeking a seasoned project/program manager for pharma meetings in the United States. You will coordinate timelines, contracts, and budgets for executive-level events, partnering with clients, suppliers, IT, and accounting to ensure flawless delivery and accurate billing.

The role requires 5–7 years pharma meeting planning experience, with at least 3 years supporting C-Suite meetings, a 4-year degree (CMP preferred), and willingness to travel 25–40%.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level meetings
• Strong communication with C-Suite level clients
• Ability to meet deadlines with accuracy
• Experience with meeting industry technology (CVENT)
• Advanced MS Word and MS Excel skills
• Willingness to travel 25-40%
• CMP designation preferred; 4-year degree preferred

Responsibilities

• Establish project timeline and workflow with client and suppliers
• Run program from contract turnover to final bill using PM system
• Negotiate hotel, DMC, air and third-party contracts; monitor cancellation policies
• Coordinate IT requirements and client web needs
• Attend site inspections and conduct program debriefs
• Assist accounting with final billing and invoicing
• Forecast program finances and track expenses; monitor monthly
• Participate in client presentations and provide process improvements
• Manage overall program budget and monitor supplier payments

Skills

Project management

C-Suite communication

Budgeting

Forecasting

Negotiation

MS Word

MS Excel

Travel willingness

Timeline planning

Education

4-year degree preferred

CMP designation preferred

Tools

CVENT

Job description

American Express Global Business Travel is seeking a seasoned project/program manager for pharma meetings in the United States. You will coordinate timelines, contracts, and budgets for executive-level events, partnering with clients, suppliers, IT, and accounting to ensure flawless delivery and accurate billing.

The role requires 5–7 years pharma meeting planning experience, with at least 3 years supporting C-Suite meetings, a 4-year degree (CMP preferred), and willingness to travel 25–40%.