Executive Meetings & Programs Lead (Pharma)

American Express Global Business Travel; Topeka (KS); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Extensive learning programs

Inclusive culture

Job summary

American Express Global Business Travel is seeking an experienced pharma meeting program manager to design and execute complex executive-level meetings. You will coordinate timelines, budgets, suppliers, and venues, ensuring seamless delivery and compliant billing.

This role requires strong communication with C-suite stakeholders, advanced skills in Word/Excel, fluency with meeting tech (CVENT), and willingness to travel 25-40% across the US.

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish program timelines and workflows with clients and suppliers.
• Run programs from contract turnover to final bill using the PM system.
• Negotiate hotels, DMCs, air and third-party contracts; monitor cancellations.
• Coordinate IT to support web requirements for programs.
• Attend site inspections and debrief with clients as needed.
• Collaborate with accounting to finalize billing and invoicing.
• Support client presentations and propose process improvements.
• Forecast and update financials in business management systems.

Skills

C-Suite communication

Budget management

Forecasting

Advanced MS Office

CVENT

Analytical skills

Vendor negotiations

Education

Bachelor's degree or CMP preferred

Tools

CVENT

Job description

American Express Global Business Travel is seeking an experienced pharma meeting program manager to design and execute complex executive-level meetings. You will coordinate timelines, budgets, suppliers, and venues, ensuring seamless delivery and compliant billing.

This role requires strong communication with C-suite stakeholders, advanced skills in Word/Excel, fluency with meeting tech (CVENT), and willingness to travel 25-40% across the US.