Personal Executive Assistant

Allied National Services; Minneapolis (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

Allied National Services is looking for a highly professional Personal/Executive Assistant in Minneapolis. This role focuses on providing comprehensive support to executive leadership while maintaining confidentiality and organization. Responsibilities include managing calendars, preparing documents, and handling sensitive information.

The ideal candidate will possess exceptional organizational skills, strong communication abilities, and proficiency in Microsoft Office. This is a key position supporting high-level operations in a fast-paced environment.

Qualifications

• Proven experience in an administrative, executive assistant, or similar clerical role.
• Demonstrated ability to handle confidential information with professionalism and integrity.
• Exceptional organizational and time-management skills.

Responsibilities

• Provide comprehensive administrative and personal support to executive leadership.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, and presentations.

Skills

Organizational skills

Clerical capabilities

Confidentiality

Communication skills

Time management

Tools

Microsoft Office

Job description

Personal / Executive Assistant

Allied National Services is seeking a highly professional and discreet Personal/Executive Assistant to support senior leadership in a fast-paced environment. This role requires a high level of confidentiality, exceptional organizational skills, and strong clerical capabilities.

Key Responsibilities

• Provide comprehensive administrative and personal support to executive leadership
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle sensitive and confidential information with the utmost discretion
• Prepare correspondence, reports, and presentations
• Maintain organized filing systems (digital and physical)
• Screen calls, emails, and inquiries, responding or redirecting as appropriate
• Assist with special projects and day-to-day operational needs

Qualifications

• Proven experience in an administrative, executive assistant, or similar clerical role
• Demonstrated ability to handle confidential information with professionalism and integrity
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office and general office systems
• Ability to prioritize tasks and work independently

Preferred Traits

• Highly reliable and dependable
• Discreet, trustworthy, and professional at all times
• Strong problem-solving skills and adaptability
• Ability to anticipate needs and take initiative

Additional Information

This position supports high-level operations and requires a candidate who understands the importance of confidentiality, professionalism, and consistency.