Executive Personal Assistant

North Bridge Staffing Group; Naples (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

North Bridge Staffing Group is seeking a highly polished Executive Personal Assistant to provide comprehensive personal and professional support to a private family. You will manage complex calendars, arrange travel across multiple residences and business locations, and handle day-to-day priorities with discretion.

The ideal candidate is exceptionally organized, proactive, discreet, and comfortable interacting with senior executives, household staff, vendors, and external partners.

Qualifications

• Bachelor's degree preferred, but not required.
• Experience supporting high-net-worth individuals, executives, family offices, or similarly demanding principals strongly preferred.
• Proven ability to manage complex schedules, multiple priorities, and projects simultaneously.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, judgment, and emotional intelligence.
• Naturally proactive with the ability to anticipate needs and resolve issues before they become problems.
• Comfortable working independently while also collaborating effectively with a broader team.

Responsibilities

• Own and coordinate complex calendars, appointments, travel arrangements, itineraries, and associated logistics for the principals.
• Act as a trusted point of contact for internal and external stakeholders, communicating with professionalism, warmth, and discretion.
• Oversee administrative needs related to residences, offices, vehicles, and other personal or business assets, including vendors, maintenance, insurance, registrations, and ongoing projects.
• Coordinate with household employees, contractors, service providers, and vendors to ensure projects and requests are completed efficiently and to a high standard.
• Manage incoming correspondence, calls, requests, and follow-ups, ensuring priorities are appropriately addressed and nothing falls through the cracks.
• Maintain accurate contact information, records, databases, and organizational systems.
• Provide administrative support across multiple offices and business locations, helping ensure consistent communication and smooth daily operations.
• Assist with the launch and development of new business initiatives, including office setup, vendor sourcing, purchasing, inventory management, merchandise, and other operational needs.
• Support private events, special projects, and other ad hoc priorities as they arise.
• Handle highly sensitive personal, financial, and business information with absolute confidentiality and sound judgment

Skills

Calendar management

Travel coordination

Discretion

Organization

Communication

Vendor coordination

Administrative support

/MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Job description

We are seeking a highly polished, proactive Executive Personal Assistant to provide comprehensive personal and professional support to a private family/individual. This individual will serve as a trusted partner to the principals, helping manage a dynamic schedule, coordinate multiple residences and business locations, and ensure day-to-day priorities are handled seamlessly. The ideal candidate is exceptionally organized, discreet, resourceful, and comfortable operating in a fast-moving environment where priorities can shift quickly. This role requires someone who naturally anticipates needs, takes ownership, and can confidently interact with senior-level individuals, household staff, vendors, and external partners.

Key Responsibilities

• Own and coordinate complex calendars, appointments, travel arrangements, itineraries, and associated logistics for the principals.
• Act as a trusted point of contact for internal and external stakeholders, communicating with professionalism, warmth, and discretion.
• Oversee administrative needs related to residences, offices, vehicles, and other personal or business assets, including vendors, maintenance, insurance, registrations, and ongoing projects.
• Coordinate with household employees, contractors, service providers, and vendors to ensure projects and requests are completed efficiently and to a high standard.
• Manage incoming correspondence, calls, requests, and follow-ups, ensuring priorities are appropriately addressed and nothing falls through the cracks.
• Maintain accurate contact information, records, databases, and organizational systems.
• Provide administrative support across multiple offices and business locations, helping ensure consistent communication and smooth daily operations.
• Assist with the launch and development of new business initiatives, including office setup, vendor sourcing, purchasing, inventory management, merchandise, and other operational needs.
• Support private events, special projects, and other ad hoc priorities as they arise.
• Handle highly sensitive personal, financial, and business information with absolute confidentiality and sound judgment

Ideal Background

• Bachelor's degree preferred, but not required.
• Experience supporting high-net-worth individuals, executives, entrepreneurs, family offices, or similarly demanding principals strongly preferred.
• Proven ability to manage complex schedules, multiple priorities, and projects simultaneously.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, judgment, and emotional intelligence.
• Naturally proactive with the ability to anticipate needs and resolve issues before they become problems.
• Comfortable working independently while also collaborating effectively with a broader team.
• Strong proficiency with Microsoft Office, Outlook, calendar management, and travel coordination platforms.
• Willingness to provide occasional after-hours support when priorities or travel schedules require flexibility.