Executive Assistant - Confidential

Morgan Philips Group SA; Alabama; Hybrid; USD 60,000 - 80,000; Full time

Job summary

Morgan Philips Group SA is seeking a dedicated Executive Assistant to support multiple senior executives in Virginia, USA. This individual will provide high-level administrative support, manage complex schedules, and handle travel arrangements efficiently.

The ideal candidate will have 5–7 years of experience in similar roles, showcasing strong organizational skills, attention to detail, and discretion in handling sensitive information. This position offers a dynamic and varied work environment, with the possibility of on-site or hybrid working arrangements.

Fluency in English is required, and Spanish is a strong asset.

Qualifications

• 5–7 years of experience supporting multiple senior executives.
• Ability to manage priorities across several stakeholders.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage complex calendars and schedule meetings.
• Arrange domestic and international travel.

Skills

Organizational skills

Attention to detail

Communication skills

Calendar management

Travel coordination

Tools

Office tools

Digital collaboration platforms

Job description

Professional Opportunity – Executive Assistant (Virginia, USA)

A well-established and growing multinational organization is seeking a highly professional and discreet Executive Assistant to provide comprehensive support to multiple senior executives. We are searching for an individual who thrives in a fast-paced environment, demonstrates sound judgment, and can manage competing priorities with efficiency and precision.

Key Responsibilities

• Provide high-level administrative support to several senior executives simultaneously
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments
• Arrange domestic and international travel, including detailed itineraries and logistics
• Prepare and track expense reports in a timely and accurate manner
• Handle sensitive and confidential information with the utmost discretion
• Support billing and invoicing processes, ensuring accuracy and compliance with internal procedures
• Act as a key point of contact, maintaining professional communication with stakeholders
• Anticipate needs and proactively resolve scheduling or operational challenges

Qualifications

• 5–7 years of experience supporting multiple senior executives in a corporate environment
• Demonstrated ability to manage priorities across several stakeholders
• Strong organizational skills and exceptional attention to detail
• Proven experience in calendar management, travel coordination, expense reporting, and invoicing
• High level of integrity and discretion in handling confidential information
• Excellent written and verbal communication skills in English
• Fluency in English is required; Spanish is a strong plus
• Proficiency with standard office tools and digital collaboration platforms

Profile

The ideal candidate is resourceful, adaptable, and comfortable operating with a high degree of autonomy. You bring a service-oriented mindset, strong interpersonal skills, and a calm, solutions-driven approach under pressure.

Location

Virginia, USA (on-site or hybrid, depending on business needs).