Personal Assistant

Northbound Executive Search; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Northbound Executive Search seeks a highly organized Personal Assistant to support a C-Suite executive in Washington, D.C. The role requires proactive handling of complex calendars, travel, and both professional and personal responsibilities.

The ideal candidate brings 5+ years in executive/personal assistance, exceptional communication, and a discreet, service-oriented mindset. Experience coordinating household staff and private family logistics is a plus.

Qualifications

• Demonstrated 5+ years as an Executive/Personal Assistant or similar role.
• Exceptional organizational and time-management abilities with strong attention to detail.
• Excellent written and verbal communication skills.
• Highly discreet, trustworthy, and professional in a high-touch environment.
• Ability to prioritize multiple requests and adapt quickly in a dynamic setting.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage complex calendars, appointments, travel arrangements, and daily schedules.
• Coordinate meetings, reservations, appointments, events, and personal engagements.
• Handle personal errands, household requests, and family logistics.
• Coordinate with vendors, household staff, service providers, and external contacts.
• Assist with confidential personal and professional projects.
• Manage day-to-day administrative needs and ensure tasks are completed efficiently.
• Anticipate the Executive and family's needs and address requests proactively.
• Maintain discretion and confidentiality at all times.

Skills

Organizational skills

Time management

Written & verbal communication

Discretion & confidentiality

Multitasking & prioritization

Professionalism

Tools

Microsoft Office

Google Workspace

Job description

Our client, located in Washington, D.C., is seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to a C-Suite Executive and family. The ideal candidate is a polished self-starter who thrives in a fast-paced, high-touch environment and is comfortable managing both professional and personal responsibilities with exceptional attention to detail.

Responsibilities

• Manage complex calendars, appointments, travel arrangements, and daily schedules
• Coordinate meetings, reservations, appointments, events, and personal engagements
• Handle personal errands, household requests, and family logistics
• Coordinate with vendors, household staff, service providers, and external contacts
• Assist with confidential personal and professional projects
• Manage day-to-day administrative needs and ensure tasks are completed efficiently and seamlessly
• Anticipate the Executive and family's needs and proactively address requests before they arise
• Maintain the highest level of discretion and confidentiality at all times

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organizational and time-management skills with strong attention to detail
• Excellent written and verbal communication skills
• Highly discreet, trustworthy, and professional
• Ability to prioritize multiple competing requests and adapt quickly in a dynamic environment
• Proficiency with Microsoft Office and Google Workspace
• Service-oriented mindset with a willingness to take on tasks of varying scope

Preferred Qualifications

• Experience supporting C-Suite executives, UHNW individuals, or private families
• Background in a family office, luxury hospitality, private service, or other high-touch environment
• Experience coordinating household staff, vendors, events, and complex personal logistics