Personal Assistant to the CEO (Part-Time)

Hold Brothers LLC; New York (NY); On-site; USD 44,324 - 63,128; Part time

Job summary

A leading trading firm in New York is seeking a dedicated part-time personal assistant to support an executive. The role involves managing personal and professional tasks, coordinating travel, and conducting research. Candidates should be incoming Freshman or Sophomore in college. Competitive pay at $39/hour, with flexible hours from 10-15 per week.

Qualifications

• Incoming Freshman or Sophomore pursuing a Bachelor's Degree from an accredited university.
• Must be able to provide SAT and/or ACT scores in order to be considered.
• A proactive self-starter with a positive mindset.

Responsibilities

• Manage both personal and professional tasks including reservations and appointments.
• Coordinate travel logistics including flights and hotel reservations.
• Organize agendas and manage calendar while prioritizing demands.
• Conduct thorough research and provide reports to support initiatives.
• Handle contract negotiations with vendors.

Skills

Organizational skills

Communication skills

Research skills

Project management

Social media management

Education

Bachelor's Degree in progress

Job description

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

• Manage both personal and professional tasks, which include reservations, appointments, and any household needs
• Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
• Organize agendas, manage calendar and plan events while prioritizing competing demands
• Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines
• Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO’s initiatives
• Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements
• Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
• Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
• Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines
• Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates
• Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
• Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
• Additional Personal / Creative / Executive Assistant duties as needed

Qualifications

• Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university
• Must be able to provide SAT and/or ACT scores in order to be considered
• Ability to provide clear and concise oral and written communication
• A self-starter who is eager, optimistic, and has a “no task too small” mindset
• Must be able to work 10-15 hours per week
• Pays $39/ hour
• Visa sponsorship available