Personal Assistant

AutoBidMaster, LLC; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Group Health plans

Paid holidays

Paid time off

Job summary

AutoBidMaster, LLC in Miami, FL seeks a highly organized personal assistant to provide administrative and personal support to the CEO. This role blends executive responsibilities with personal tasks, ensuring the CEO's schedule and personal matters run smoothly.

You will manage the CEO's calendar, arrange travel, coordinate maintenance, and support project follow-ups and reporting with discretion and ownership.

Qualifications

• Bachelor's degree required.
• Russian/English bilingual required.
• Minimum 5 years of related experience.
• Willingness to work nights and weekends as needed.

Responsibilities

• Oversee the CEO's personal and business calendar, ensuring appointments, meetings, and priorities are organized and managed efficiently.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage inventory and supplies, ensuring household runs smoothly.
• Support with project management tasks, follow-ups, and reporting.
• Coordinate maintenance schedules, inspections, repairs, and improvement projects.
• Assist with personal tasks and errands to keep daily life running smoothly.
• Maintain maintenance scheduling, vehicle registrations, and transportation logistics.
• Provide ongoing project updates, assist with daily operations, and promptly address ad hoc requests.

Skills

Multitasking

Independent work

Vendor management

Discretion

Confidentiality

Organizational skills

Communication skills

MS Office

Microsoft Teams

Attention to detail

Time management

Long-term commitment

Russian/English bilingual

Education

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Teams

Job description

We are seeking a highly organized and proactive personal assistant to provide administrative and personal support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion.

The ideal candidate is an excellent communicator with outstanding organizational skills, a high level of accuracy, and a strong sense of ownership. This team member will be able to work well independently but also be flexible enough to be directed at times.

Responsibilities

• Oversee the CEO's personal and business calendar, ensuring appointments, meetings, and priorities are organized and managed efficiently.
• Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups.
• Manage inventory and supplies, ensuring household runs smoothly.
• Support with project management tasks, follow-ups, and reporting.
• Coordinate maintenance schedules, inspections, repairs, and improvement projects.
• Assist with personal tasks and errands to keep daily life running smoothly.
• Maintain maintenance scheduling, vehicle registrations, and transportation logistics.
• Provide ongoing project updates, assist with daily operations, and promptly address ad hoc requests.

Skills and Qualifications

• Handle multiple projects simultaneously within established time constraints.
• Work both independently and collaboratively within a team.
• Ability to work with vendors in a professional manner.
• Strong work ethic, reliable, punctual, practical, efficient, and honest.
• Highly organized, meticulous, detail-oriented.
• Excellent communication skills, highly responsive, fast at texting and typing on a computer.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams.
• Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail.
• Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
• Vault-like ability to maintain confidentiality and be ultra-discreet.
• Excellent command of the English language, both written and spoken. Bilingual is a plus.
• Intent to stay in the position long-term.

Requirements

• Bachelor's degree
• Bilingual Russian/English
• Minimum 5 years’ related experience.
• Willingness to work occasionally on nights and weekends, as needed.

Benefits

• Group Health plans
• Paid holidays
• Paid time off