Executive Personal Assistant

Glocap Search; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Glocap Search is seeking an Executive/Personal Assistant to the CEO in New York, NY. The ideal candidate will have over 5 years of experience supporting high-level executives, with strong skills in Google Workspace, Slack, and Notion. The role includes managing the CEO's calendar, coordinating meetings, handling travel logistics, and managing household tasks. This hybrid position offers a compensation range of $120,000 to $140,000, plus equity and benefits. Candidates must be adaptable and maintain high discretion in all matters.

Qualifications

• 5+ years of experience supporting a CEO, Founder, or HNW individual, preferably at a fast-paced startup.
• High level of discretion when handling sensitive personal and company information.
• Comfortable in a dynamic work environment, readily adjusting as priorities shift.

Responsibilities

• Own and manage the CEO's calendar, prioritizing various commitments.
• Serve as the main point of contact for inbound requests.
• Coordinate leadership meetings, agendas, and follow-ups.
• Plan and book extensive travel arrangements.
• Manage household logistics and personal needs.

Skills

Experience supporting a CEO or Founder

Proficiency in Google Workspace

Discretion handling sensitive information

Flexibility in a fast-paced environment

AI tool usage

Education

Bachelor's Degree

Tools

Google Workspace

Slack

Notion

Job description

POSITION: Executive/Personal Assistant to the CEO

LOCATION: New York, NY (Hybrid, 3 Days Onsite 2 days WFH)

HOURS: 9:00am – 5:00pm (with flexibility to come in early or stay late as needed)

COMPENSATION: $120,000–$140,000 base + equity + benefits

BACHELOR'S DEGREE: Preferred

Our client, a fast-growing technology company, is seeking a highly capable Executive/Personal Assistant to support their Founder and CEO. The ideal candidate has experience either working individually for a HNW individual or a background supporting leadership at smaller companies/startups and is comfortable with significant personal work. This role is split roughly 50/50 between business and personal support On the business side, the EA will own the CEO's calendar, manage leadership team operations, coordinate investor and board logistics, and handle communications on his behalf. On the personal side, the EA will oversee all travel logistics and manage household and family coordination. While the primary reporting relationship is to the CEO, this person will be a visible and trusted presence across the broader team.

RESPONSIBILITIES:

• Own and manage the CEO's calendar across leadership, clients, investors, board members, press, and personal commitments; continuously prioritize and adjust as needed
• Serve as the primary point of contact for all inbound requests, drafting correspondence and triaging the inbox with sound judgment
• Coordinate leadership team meetings and offsites, including agendas, materials, and follow-ups
• Support conference scheduling, sales outreach, investor communications, media inquiries, and speaking engagements on the CEO's behalf
• Plan and book all travel end-to-end (flights, hotels, ground transport, restaurants, itineraries, visas/passports) and serve as on-the-road point of contact
• Coordinate business dinners and events, including venues, contracts, menus, and guest lists
• Manage household logistics including vendor scheduling, deliveries, service appointments, and building staff
• Handle personal needs including family scheduling, gift coordination, and event planning from start to finish
• Support general team and office needs as they arise, handling all matters with complete discretion

QUALIFICATIONS:

• 5+ years of experience supporting a CEO, Founder, or HNW individual preferable at a high-growth startup or small company
• Proficiency in Google Workspace, Slack, and Notion
• High level of discretion when handling sensitive personal, financial, and company information
• Comfortable operating in a fast-paced environment where priorities can shift quickly
• Available outside of standard business hours when circumstances require
• Familiarity with ecommerce, AdTech, MarTech, or consumer tech is a plus
• Comfort using AI tools to assist with drafting, research, and scheduling is a plus