Operational Personal Assistant to CEO of a Public Company

Pocketbook Agency; Miami (FL); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Pocketbook Agency is seeking a highly polished Personal Assistant to support the CEO of a publicly traded company in Miami. This in-person, high-responsibility role sits in the Office of the CEO and partners with the corporate EA to manage personal and lifestyle operations.

You will handle travel logistics, calendar management, events, and vendor coordination with discretion, integrity, and 24/7 responsiveness. 5–10+ years of executive-support experience is required.

Qualifications

• 5–10+ years in high-level personal or executive support, CEO-level preferred.
• Experience in luxury travel, VIP hospitality, event planning.
• Based in Miami with discretion and integrity.
• Thrives in fast-paced, high-demand environments.
• Highly organized, detail-oriented, relentlessly proactive.

Responsibilities

• Own all personal and lifestyle management for the CEO.
• Coordinate complex travel logistics, including private aviation.
• Manage day-to-day personal scheduling with precision.
• Manage personal calendar and book appointments for the executive.
• Oversee events and home lifestyle operations.
• Vet and coordinate with vendors; gatekeeper and problem solver.
• Partner with corporate EA for calendar alignment.
• Maintain 24/7 availability and off-hours responsiveness.
• Handle ad hoc responsibilities as needed.

Skills

Executive support

Luxury travel

Discretion

Organizational skills

Proactive mindset

Job description

We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to support our client, the CEO of a publicly traded company. This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. This is a high-touch, high-responsibility role requiring exceptional responsiveness, judgment, and execution. Looking to hire ASAP.

Responsibilities:

• Own all personal and lifestyle management for the CEO
• Coordinate complex travel logistics (commercial and private aviation)
• Manage day-to-day personal scheduling and requests with precision and urgency
• Manage personal calendar, and book appointments on behalf of the executive
• Event management
• Oversee home and lifestyle operations, including vendor coordination
• Act as a trusted gatekeeper and problem solver, anticipating needs before they arise
• Partner closely with the corporate EA to ensure full calendar and priority alignment
• Maintain 24/7 availability and responsiveness (off-hours communication is expected)
• Other ad hoc responsibilities as needed

Requirements:

• 5–10+ years of experience in high-level personal or executive support (CEO-level preferred)
• Background in:
• high-touch environments (e.g., luxury travel, talent agencies, event/wedding planning, VIP hospitality)
• Must be based in Miami
• Must demonstrate exceptional discretion, integrity, and emotional intelligence
• Must be able to thrive in fast-paced, high-demand environments
• Must be highly organized, detail-oriented, and relentlessly proactive

Location:

Brickell, Miami, FL

Schedule:

Fully in-person role. Full-time 5 days a week. 24/7 mentality. Flexibility outside of standard business hours as needed.

Compensation:

$120-140k DOE base, bonus opportunity, and competitive equity. Comprehensive benefits package.