Executive Personal Assistant

Pocketbook Agency; California (MO); Hybrid; USD 108,000 - 132,000; Part time

Job summary

A growing consumer brand is looking for an Executive Personal Assistant to support the CEO/Founder with comprehensive tasks across personal and professional realms. The ideal candidate will have 5+ years of experience in supporting high-profile individuals, demonstrating strong organizational skills, tech-savviness, and discretion. Responsibilities include managing calendars, coordinating meetings, preparing materials, and handling personal logistics. This is a hybrid position with a flexible schedule across home and office locations.

Qualifications

• 5+ years supporting a senior executive, founder, or high-profile principal.
• Highly organized, detail-oriented, and able to manage competing priorities.
• Strong communication skills with polished professional judgment.

Responsibilities

• Manage a complex and evolving calendar for the CEO/Founder.
• Coordinate meetings with partners, stakeholders, and leadership.
• Prepare correspondence and meeting materials.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving ability

Tech-savviness

Tools

Google Workspace

Slack

Project management tools

Job description

A fast-growing, founder-led consumer brand known for its innovation, award-winning products, and strong community engagement is seeking an Executive Personal Assistant to provide high-level, comprehensive support to the CEO/Founder across both professional and personal domains. This role requires exceptional discretion, adaptability, and a proactive mindset.

Key Responsibilities

Executive Support

• Manage a complex and evolving calendar, including meetings, events, and travel
• Coordinate internal and external meetings with partners, stakeholders, and leadership
• Prepare correspondence, meeting materials, and follow-up documentation
• Support presentations, research projects, and strategic initiatives
• Track expenses, process invoices, and assist with budget oversight
• Organize files, records, and systems to ensure operational efficiency

Personal & Lifestyle Support

• Manage personal scheduling, appointments, and logistics
• Coordinate household vendors, services, and property-related needs
• Arrange personal travel and detailed itineraries
• Assist with family logistics and special projects as needed
• Support organization of storage, inventory, and household operations
• Handle highly confidential matters with professionalism and discretion

Office & Team Support

• Provide in-office support to the CEO and leadership team
• Coordinate meeting logistics and materials
• Assist with light office operations and organizational systems
• Partner cross-functionally on scheduling, events, and internal initiatives
• Support planning of team events, offsites, and internal programs

Qualifications

• 5+ years supporting a senior executive, founder, or high-profile principal
• Highly organized, detail-oriented, and able to manage competing priorities
• Strong communication skills with polished professional judgment
• Tech-savvy (Google Workspace, Slack, project management tools, and social platforms)
• Resourceful, adaptable, and calm in fast-paced environments
• Demonstrated discretion, emotional intelligence, and proactive problem-solving ability

Compensation: $120k

Schedule: This position is structured as:

• 3 days per week at the CEO’s residence (personal + executive support)
• 2 days per week in the office (executive + operational support)

Note: Schedule flexibility is essential, as weekly needs may vary.