Executive Administrative Assistant

Alliance Resource Group; Long Beach (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

PTO and paid holidays

Hybrid flexibility based on executive schedule

Job summary

Alliance Resource Group is seeking a polished Executive Assistant to support the CEO in Long Beach, California. The individual will manage executive calendars, coordinate travel, and prepare briefing materials. Ideal candidates will have over 5 years of experience in high-growth environments, strong communication skills, and the ability to handle multiple priorities. The role includes a competitive salary, discretionary bonuses, and benefits like medical and dental coverage. Flexibility in work schedule is also offered.

Qualifications

• 5+ years of Executive Assistant experience supporting a CEO or senior executive.
• Strong experience in fast-paced, high-growth environments.
• Advanced proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Manage and optimize a constantly evolving executive calendar.
• Coordinate domestic and international travel logistics.
• Prepare meeting materials and executive summaries.
• Manage and prioritize inbound communications efficiently.
• Coordinate leadership meetings and executive logistics.

Skills

Executive Assistant experience

Calendar management

Travel coordination

Written and verbal communication

Emotional intelligence

Organizational skills

Microsoft Office proficiency

Google Workspace proficiency

Discretion and confidentiality

Adaptability

Job description

About the Opportunity

A fast-growing and highly entrepreneurial company is seeking a polished, proactive, and highly adaptable Executive Assistant to support the CEO in a dynamic, fast-paced environment. This is a high-visibility role that requires a true right-hand partner capable of balancing executive support, strategic coordination, and occasional personal assistant responsibilities.

The ideal candidate thrives in environments where priorities shift quickly, communication styles are direct, and no two days look the same. This individual will play a critical role in helping the CEO stay organized, focused, and operating effectively during an important period of company growth and transition.

This position is best suited for someone who is calm under pressure, emotionally intelligent, highly resourceful, and comfortable operating with urgency and discretion.

Key Responsibilities

• Manage and optimize a constantly evolving executive calendar
• Coordinate domestic and international travel, including detailed itineraries and last-minute adjustments
• Prepare meeting materials, briefing documents, and executive summaries
• Manage and prioritize inbound communications including email, text, and meeting requests
• Track follow-up items and ensure accountability across executive priorities
• Coordinate leadership meetings, offsites, and executive logistics

Strategic & Operational Coordination

• Support cross-functional communication and project coordination across departments
• Assist with executive-level presentations, reports, and business materials
• Support special projects and operational initiatives as needed
• Maintain organized records, contracts, and executive documentation
• Handle highly confidential business information with professionalism and discretion

Personal Assistant & Lifestyle Support

• Assist with occasional personal assistant responsibilities and lifestyle logistics
• Coordinate vendors, errands, appointments, and ad hoc executive requests
• Support travel-related logistics and scheduling flexibility as priorities evolve

What We’re Looking For

• 5+ years of Executive Assistant experience supporting a CEO, founder, or senior executive
• Experience in fast-paced, entrepreneurial, founder-led, or high-growth environments strongly preferred
• Strong calendar management and complex travel coordination experience
• Excellent written and verbal communication skills
• Ability to remain calm, professional, and solutions-oriented under pressure
• Strong emotional intelligence and sound judgment
• Highly organized with exceptional follow-through
• Comfortable managing shifting priorities and ambiguity
• Advanced proficiency with Microsoft Office, Google Workspace, and executive communication tools
• High level of discretion and confidentiality
• Proactive and resourceful
• Thick-skinned and emotionally steady
• Service-oriented with no ego
• Highly responsive and dependable
• Flexible and adaptable
• Professionally polished
• Comfortable operating independently
• Able to manage both strategic and tactical responsibilities simultaneously
• Competitive base salary commensurate with experience
• Discretionary bonus potential
• Medical, dental, and vision benefits
• PTO and paid holidays
• Hybrid flexibility based on executive schedule

Location

Confidential Search

This is a confidential search being conducted on behalf of our client. Additional company details will be shared with qualified candidates during the interview process.