Personal Assistant to the CEO

Hold Brothers; New York (NY); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Paid Time Off (Vacation, Sick & PH

Family Leave (Maternity, Paternity)

Visa sponsorship available

Job summary

Hold Brothers in New York is seeking a proactive Personal Assistant to support the CEO and team of assistants. The role requires exceptional organization and the ability to juggle confidential personal and professional tasks in a fast-paced environment.

You will manage travel, schedules, events and wardrobe logistics while maintaining discretion and clear communication. A strong proactive mindset is essential to succeed in this dynamic setting.

Qualifications

• Bachelor's Degree from an accredited university.
• SAT and/or ACT scores required.

Responsibilities

• Manage personal and professional tasks including reservations and household needs.
• Coordinate international and domestic travel logistics (flight itineraries, hotels, car services).
• Organize calendars, manage agendas and plan events under competing demands.
• Oversee wardrobe management, personal shopping and event attire audits.
• Perform general admin duties (minutes, data entry, filing, copying, mailing).
• Lead multiple projects with tight timelines and deadlines.
• Maintain detailed to-do lists for CEO and business needs.

Skills

Organizational skills

Discretion & confidentiality

Clear communication

Multi-project management

Self-starter

Administrative experience

Education

Bachelor's Degree

Job description

About the Job

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

• Manage both personal and professional tasks, which include reservations, appointments, and any household needs
• Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
• Organize agendas, manage calendar and plan events while prioritizing competing demands
• Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
• Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
• Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
• Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.
• Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
• Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
• Additional Personal / Creative / Executive Assistant duties as needed

Qualifications

• Bachelor's Degree from an accredited university
• Must be able to provide SAT and/or ACT scores to be considered
• At least 6 months of previous administrative, secretarial or personal assistant experience is required
• Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion
• Ability to provide clear and concise oral and written communication.
• Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
• A self-starter who is eager, optimistic, and has a "no task too small" mindset

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Visa sponsorship available
• Salary Target: $80,000 - $115,000