People Ops Coordinator: Hiring & Onboarding

Vynca Inc.; Texas; Hybrid; USD 52,000 - 75,000; Full time

Job summary

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams’ daily operations. The role centers on keeping hiring processes smooth and handling confidential information with discretion.

A proactive communicator who thrives on coordination is ideal. The successful candidate will manage scheduling across time zones, reference checks, background screenings, and onboarding tasks while supporting leave management and HRIS administration.

Qualifications

• 1–3 years of HR/People Ops, recruiting coordination, or related administrative work.
• Healthcare experience is a plus for this role.
• Demonstrated ability to manage multiple priorities and schedules.
• Strong written and verbal communication with a high level of discretion.

Responsibilities

• Schedule interviews across multiple time zones and calendars.
• Send timely follow-ups to candidates, interviewers, and hiring managers.
• Track interview stages and flag delays or conflicts.
• Post and update job requisitions across boards and careers pages.
• Conduct reference checks for candidates in final stages.
• Manage background check requests with third-party vendors and escalate issues.
• Triage the People Operations inbox and respond to routine inquiries.
• Assist with leave management tasks and documentation as needed.
• Coordinate with tax agencies on payroll/tax-related matters as required.
• Support onboarding, I9 administration, and new hire orientation calls.
• Assist HRIS and internal platforms for maintenance and recognition programs.

Skills

HR coordination

Administrative support

Healthcare experience

Tools

Ashby HRIS

Rippling

Job description

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams’ daily operations. The role centers on keeping hiring processes smooth and handling confidential information with discretion.

A proactive communicator who thrives on coordination is ideal. The successful candidate will manage scheduling across time zones, reference checks, background screenings, and onboarding tasks while supporting leave management and HRIS administration.