People Ops Specialist | HR Admin & Onboarding

OpenKrill; United States; Hybrid; USD 52,000 - 78,000; Full time

Job summary

Vynca is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams. You will keep hiring processes running smoothly, manage administrative tasks with discretion, and coordinate across time zones in a fast-paced environment.

The role includes onboarding, background checks, leave management, and interactions with tax agencies, with preference for candidates in specified US states and Pacific/Central Time zones.

Qualifications

• 1–3 years of experience in HR, People Operations, recruiting coordination, or related admin role.
• Healthcare org experience is a plus.
• Excellent written and verbal communication skills.
• Discretion and judgment with confidential information.

Responsibilities

• Schedule interviews across multiple time zones and calendars with candidates, managers, and panels.
• Send timely follow-ups to keep the process moving.
• Track interview stages and flag delays or conflicts.
• Assist with posting and updating job requisitions on boards and careers pages.
• Conduct reference checks for candidates in final stages.
• Support background checks through third-party vendors and escalate issues.
• Manage the People Operations inbox and route complex issues.
• Assist with leave management tasks and documentation.
• Coordinate tax/ payroll related administrative matters when needed.
• Support new-hire onboarding, I-9, orientation calls.
• HRIS and HR platform administration and upkeep.
• Contribute to ad hoc People Operations projects.

Skills

Scheduling

Communication

Organizational

Confidentiality

ATS tools

Tools

Ashby

Rippling

Job description

Vynca is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams. You will keep hiring processes running smoothly, manage administrative tasks with discretion, and coordinate across time zones in a fast-paced environment.

The role includes onboarding, background checks, leave management, and interactions with tax agencies, with preference for candidates in specified US states and Pacific/Central Time zones.