People Operations Coordinator - HR Admin & Onboarding

Vynca Inc.; Crystal Bay (NV); On-site; USD 52,000 - 70,000; Full time

Job summary

Vynca Inc. in Nevada is seeking a detail-oriented People Operations Coordinator to support the day-to-day HR and Talent team functions.

You’ll help keep our hiring process smooth and ensure people-related admin is handled accurately, promptly, and with discretion. The ideal candidate is a proactive communicator who thrives on coordination, can juggle multiple priorities in a fast-paced environment, and is comfortable working across time zones.

Qualifications

• 1–3 years in HR, People Ops, recruiting coordination, or a related administrative role.
• Strong organizational skills to manage multiple schedules and priorities.
• Excellent written and verbal communication skills.
• High degree of discretion and judgment when handling confidential information.
• Experience with HR/ATS tools; Ashby and Rippling a plus.

Responsibilities

• Schedule interviews across multiple time zones with candidates, hiring managers, and interview panels.
• Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.
• Track interview stages and flag delays or scheduling conflicts.
• Post and manage job requisitions across job boards and careers pages.
• Conduct reference checks for candidates in final stages of hiring.
• Assist with initiating, tracking, and reviewing background check requests.
• Manage and triage the shared People Operations inbox, responding to routine inquiries.
• Assist with leave management tasks and documentation.
• Contact tax agencies as needed to resolve payroll or tax-related matters.
• Respond to unemployment/state forms and third-party requests.
• Assist with onboarding, I-9 administration, and orientation calls.
• HRIS and internal tools administration.
• Support ad hoc People Operations projects and tasks.

Skills

HR coordination

Scheduling

Communication

Tools

Ashby

Rippling

Job description

Vynca Inc. in Nevada is seeking a detail-oriented People Operations Coordinator to support the day-to-day HR and Talent team functions.

You’ll help keep our hiring process smooth and ensure people-related admin is handled accurately, promptly, and with discretion. The ideal candidate is a proactive communicator who thrives on coordination, can juggle multiple priorities in a fast-paced environment, and is comfortable working across time zones.