People Operations Coordinator — Hiring & HR Admin

Vynca Inc.; Phoenix (AZ); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams.

The role focuses on keeping hiring processes running smoothly, handling administrative tasks with discretion, and coordinating across multiple priorities in a fast-paced environment. The ideal candidate thrives on communication and proactive problem solving, with 1–3 years of experience in HR or related admin roles and familiarity with HRIS tools.

Qualifications

• 1-3 years of HR or People Operations experience.
• Healthcare experience is a plus.
• Strong organizational skills and multitasking ability.
• Excellent written and verbal communication.
• High discretion with confidential information.
• Comfort with outbound calls to references, tax agencies, vendors.
• Proficiency with common HR/ATS tools.
• Experience with Ashby and Rippling preferred.
• Ability to work independently and know when to escalate issues.

Responsibilities

• Schedule interviews across multiple time zones and calendars with candidates, hiring managers, and panels.
• Send timely follow-ups to candidates, interviewers, and hiring managers to keep the process moving.
• Track interview stages and proactively flag delays or scheduling conflicts.
• Assist with posting job requisitions across job boards and careers pages, updating/closing roles.
• Conduct reference checks for candidates in final stages, verifying references.
• Assist with initiating, tracking, and reviewing background check requests through third-party vendors, escalating discrepancies as needed.
• Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues.
• Assist with leave management tasks, tracking requests and updating records.
• Contact tax agencies as needed to resolve payroll or tax-related matters.
• Respond to unemployment/state forms and other third-party requests.
• New hire onboarding, background checks verifications, licensure support, I-9 administration, orientation calls.
• HR/People Ops platform administration including HRIS and internal tools.
• Support other ad hoc People Operations projects and tasks.

Skills

HR coordination

Recruiting support

Administrative support

Communication skills

Discretion

HR tools

Tools

Ashby

Rippling

Job description

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams.

The role focuses on keeping hiring processes running smoothly, handling administrative tasks with discretion, and coordinating across multiple priorities in a fast-paced environment. The ideal candidate thrives on communication and proactive problem solving, with 1–3 years of experience in HR or related admin roles and familiarity with HRIS tools.