People Operations Coordinator – Hiring & Onboarding

Vynca Inc.; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams.

You will coordinate interviews across time zones, manage postings, conduct reference checks, and assist with background verifications while handling leave records and HRIS tasks with discretion and professionalism. The role emphasizes strong organization, clear communication, and the ability to juggle multiple priorities in a fast-paced environment, with preference for candidates in specified

Qualifications

• 1–3 years of experience in HR, People Operations, recruiting coordination, or related administrative role.
• Strong organizational skills with the ability to manage multiple schedules and priorities.
• Excellent written and verbal communication skills.
• High degree of discretion and judgment when handling confidential information.
• Comfortable making outbound calls to third parties (e.g., references, tax agencies, vendors).
• Proficiency with common HR/ATS tools; Ashby and Rippling are a plus.

Responsibilities

• Schedule interviews across multiple time zones and calendars, coordinating with candidates, hiring managers, and interview panels.
• Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.
• Track interview stages and proactively flag delays or scheduling conflicts.
• Assist with posting job requisitions across job boards and careers pages; update and close requisitions as roles are filled.
• Conduct reference checks for candidates in final stages of the hiring process, verifying references.
• Assist with background check requests through third-party vendors, escalate discrepancies or red flags.
• Manage the shared People Operations inbox, respond to routine inquiries and route complex issues.
• Assist with leave management tasks, updating records and documentation.
• Coordinate with tax agencies to resolve payroll or tax-related matters.
• Respond to unemployment/state forms and third-party/state agency requests.
• Handle new hire onboarding, background checks verifications, licensure support, I-9, orientation calls.
• HR/People Ops platform administration including HRIS and internal sites.
• Support ad hoc People Operations projects and administrative tasks.

Skills

HR operations

Recruiting coordination

Administrative work

Tools

Ashby

Rippling

Job description

Vynca Inc. is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams.

You will coordinate interviews across time zones, manage postings, conduct reference checks, and assist with background verifications while handling leave records and HRIS tasks with discretion and professionalism. The role emphasizes strong organization, clear communication, and the ability to juggle multiple priorities in a fast-paced environment, with preference for candidates in specified