People & Office Experience Specialist

Matouk; New York (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Paid Time Off

Employee Discount

Job summary

Matouk is seeking a People & Office Experience Coordinator to support our New York office and showroom, a team of approximately 15-20 employees. Reporting to the VP of Human Resources, this role helps with onboarding, office operations, events, and day-to-day HR coordination in NY.

The ideal candidate is organized, detail-oriented, and comfortable juggling HR coordination, office logistics, and event planning, with a friendly, client-focused approach.

Qualifications

• 2+ years in office coordination, HR administration, or related field.
• Full-time on-site in Manhattan, NY.
• Discretion and confidentiality in handling HR processes.

Responsibilities

• Schedule onboarding for new hires in NY and Fall River, coordinating with HR and hiring managers.
• Answer basic benefits questions and escalate complex issues to HR.
• Coordinate interview schedules and candidate communications for on-site visits.
• Support posting roles, tracking applicants, and overall recruiting support.
• Open/close NY office daily and manage facilities and vendors.
• Plan and execute team events and office/ showroom activities.

Skills

Office coordination

HR administration

Employee experience

Event planning

Travel coordination

Communication

Discretion & confidentiality

Tools

Google Workspace

Microsoft Office 365

HRIS/ATS

Expense reporting tools

Job description

Matouk is seeking a People & Office Experience Coordinator to support our New York office and showroom, a team of approximately 15-20 employees. Reporting to the VP of Human Resources, this role helps with onboarding, office operations, events, and day-to-day HR coordination in NY.

The ideal candidate is organized, detail-oriented, and comfortable juggling HR coordination, office logistics, and event planning, with a friendly, client-focused approach.