Hybrid Office & People Experience Coordinator

NationsBenefits, LLC; New York (NY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

NationsBenefits, LLC in New York City is seeking an Office & People Coordinator to keep our NYC office running smoothly and create a welcoming workplace for about 30 employees. This hands-on role balances office operations with light HR tasks and employee support.

You will serve as the primary contact for facilities, coordinate vendors, manage onboarding logistics, organize monthly lunches, and help foster a positive culture.

Qualifications

• 1–4 years of experience in office administration, facilities, or HR support.
• Strong organizational skills and attention to detail.
• Proactive, service-oriented, and collaborative.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working primarily in-office in New York City.

Responsibilities

• Oversee day-to-day office operations and facilities needs.
• Coordinate vendors, supplies, maintenance, and building access.
• Support employee onboarding, events, and engagement initiatives.
• Provide general administrative support to HR/People team.
• Welcome visitors and manage meeting scheduling.

Skills

Office administration

Facilities coordination

HR coordination

Communication

Organization

Vendor management

Microsoft Office

Tools

MS Office Suite

Job description

NationsBenefits, LLC in New York City is seeking an Office & People Coordinator to keep our NYC office running smoothly and create a welcoming workplace for about 30 employees. This hands-on role balances office operations with light HR tasks and employee support.

You will serve as the primary contact for facilities, coordinate vendors, manage onboarding logistics, organize monthly lunches, and help foster a positive culture.