People-First Administrative Assistant | Daily Pay & Growth

externalmosaic; Wallingford (CT); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Competitive Pay

Health Insurance

Daily Pay

Professional & Personal Development

Tuition Reimbursement

Job summary

Mosaic is seeking an Administrative Assistant to provide comprehensive administrative support to management and ensure smooth day-to-day operations in Wallingford, CT. You will manage communications, organize meetings, maintain filing systems, and coordinate travel for the supervisor.

The role emphasizes collaboration, planning, and efficient problem-solving skills, with responsibilities spanning vendor management, minutes, and logistics. Competitive pay and benefits are included.

Qualifications

• Associate’s Degree or equivalent, with additional specialized training in the secretarial field.
• Minimum of three years of experience in an administrative support position.

Responsibilities

• Maintain office supplies inventory, order materials, and manage vendor relationships.
• Manage incoming communications, including phone calls, general email inquiries, and physical mail.
• Maintain digital and physical filing systems.
• Organize logistics for meetings and training, including taking minutes.
• Perform administrative support functions, including typing, scheduling meetings, and taking minutes
• Coordinate projects as assigned by supervisor
• Answer incoming phone calls, route calls, and take messages as appropriate
• Make travel arrangements for supervisor
• Maintain filing system
• Open and sort incoming mail for supervisor

Skills

Collaborator

Planner

Efficient worker

Problem-solver

Education

Associate’s Degree or equivalent

3+ years administrative experience

Job description

Mosaic is seeking an Administrative Assistant to provide comprehensive administrative support to management and ensure smooth day-to-day operations in Wallingford, CT. You will manage communications, organize meetings, maintain filing systems, and coordinate travel for the supervisor.

The role emphasizes collaboration, planning, and efficient problem-solving skills, with responsibilities spanning vendor management, minutes, and logistics. Competitive pay and benefits are included.