Administrative Assistant

Talentify; Wallingford (CT); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Health Insurance

Daily Pay

Tuition Reimbursement

Professional & Personal Development Op

Competitive Pay

Job summary

Mosaic in Wallingford, CT is seeking an Administrative Assistant to provide comprehensive administrative support to management and ensure smooth day‑to‑day operations.

You’ll manage office communications, meeting logistics, minutes, travel arrangements, and filing systems while coordinating projects as assigned. The role requires an organized, collaborative, and efficient professional with strong problem‑solving abilities.

Qualifications

• Associate's Degree or equivalent, with additional specialized training in the secretarial field.
• Minimum of three years of experience in an administrative support position.

Responsibilities

• Maintain office supplies inventory, order materials, and manage vendor relationships.
• Manage incoming communications, including phone calls, general email inquiries, and physical mail.
• Maintain digital and physical filing systems.
• Organize logistics for meetings and training, including taking minutes.
• Perform administrative support functions, including typing, scheduling meetings, and taking minutes
• Coordinate projects as assigned by supervisor
• Answer incoming phone calls, route calls, and take messages as appropriate
• Make travel arrangements for supervisor
• Maintain filing system
• Open and sort incoming mail for supervisor

Skills

Collaboration

Planning

Efficient working

Problem solving

Communication

Education

Associate's degree or equivalent

Secretarial training

Job description

Description

$20.20 An Hour Plus More For Related Experience!

If making a positive impact in the lives of others is always on your to-do list - you'll LOVE working with a team that puts people first.

We're looking for an Administrative Assistant to join our team!

As an Administrative Assistant, you'll provide comprehensive administrative support to management and ensure smooth day-to-day operations.

Who will love this job:

A collaborator - you work well with multiple cross-departmental teams in service of common goals

A planner - you get a thrill out of keeping information and people organized and can both anticipate and overcome obstacles

An efficient worker- your ability to shift gears helps you be an excellent problem solver.

A problem-solver - you love collaborating with others to provide world-class support and striving towards excellence while knowing when to ask for help when needed

What you'll do in this role:

• Maintain office supplies inventory, order materials, and manage vendor relationships.
• Manage incoming communications, including phone calls, general email inquiries, and physical mail.
• Maintain digital and physical filing systems.
• Organize logistics for meetings and training, including taking minutes.
• Perform administrative support functions, including typing, scheduling meetings, and taking minutes
• Coordinate projects as assigned by supervisor
• Answer incoming phone calls, route calls, and take messages as appropriate
• Make travel arrangements for supervisor
• Maintain filing system
• Open and sort incoming mail for supervisor

Ideally, you should have:

• Associate's Degree or equivalent, with additional specialized training in the secretarial field.
• Minimum of three years of experience in an administrative support position.

Extras we think you'll love:

• Competitive Pay
• Health Insurance
• Daily Pay
• Professional & Personal Development Opportunities
• Tuition Reimbursement

Schedule:

Monday - Thursday from 1:00 PM - 5:00 PM and Friday from 8:00 AM - 4:30 PM

Commitment to Mosaic Values:

At Mosaic, we believe in creating a workplace where everyone has the chance to contribute and succeed. This commitment is not just a policy, it's the way we work. It's good for the workforce, it's good for Mosaic, and it's the right thing to do.

Qualifications

Associate's Degree or equivalent, with additional specialized training in the secretarial field. Minimum of three years of experience in an administrative support position.