Administrative Assistant

externalmosaic; Wallingford (CT); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Competitive Pay

Health Insurance

Daily Pay

Professional & Personal Development

Tuition Reimbursement

Job summary

Mosaic is seeking an Administrative Assistant to provide comprehensive administrative support to management and ensure smooth day-to-day operations in Wallingford, CT. You will manage communications, organize meetings, maintain filing systems, and coordinate travel for the supervisor.

The role emphasizes collaboration, planning, and efficient problem-solving skills, with responsibilities spanning vendor management, minutes, and logistics. Competitive pay and benefits are included.

Qualifications

• Associate’s Degree or equivalent, with additional specialized training in the secretarial field.
• Minimum of three years of experience in an administrative support position.

Responsibilities

• Maintain office supplies inventory, order materials, and manage vendor relationships.
• Manage incoming communications, including phone calls, general email inquiries, and physical mail.
• Maintain digital and physical filing systems.
• Organize logistics for meetings and training, including taking minutes.
• Perform administrative support functions, including typing, scheduling meetings, and taking minutes
• Coordinate projects as assigned by supervisor
• Answer incoming phone calls, route calls, and take messages as appropriate
• Make travel arrangements for supervisor
• Maintain filing system
• Open and sort incoming mail for supervisor

Skills

Collaborator

Planner

Efficient worker

Problem-solver

Education

Associate’s Degree or equivalent

3+ years administrative experience

Job description

$20.20 An Hour Plus More For Related Experience!

If making a positive impact in the lives of others is always on your to-do list — you’ll LOVE working with a team that puts people first.

We’re looking for anAdministrative Assistantto join our team!

As an Administrative Assistant, you'll provide comprehensive administrative support to management and ensure smooth day-to-day operations.

Who will love this job:

Acollaborator– you work well with multiple cross-departmental teams in service of common goals

A planner– you get a thrill out of keeping information and people organized and can both anticipate and overcome obstacles

An efficient worker-your ability to shift gears helps you be an excellent problem solver.

A problem-solver– you love collaborating with others to provide world-class support and striving towards excellence while knowing when to ask for help when needed

What you’ll do in this role:

• Maintain office supplies inventory, order materials, and manage vendor relationships.

• Manage incoming communications, including phone calls, general email inquiries, and physical mail.

• Maintain digital and physical filing systems.

• Organize logistics for meetings and training, including taking minutes.

• Perform administrative support functions, including typing, scheduling meetings, and taking minutes
• Coordinate projects as assigned by supervisor
• Answer incoming phone calls, route calls, and take messages as appropriate
• Make travel arrangements for supervisor
• Maintain filing system
• Open and sort incoming mail for supervisor

Ideally, you should have:

• Associate’s Degree or equivalent, with additional specialized training in the secretarial field.
• Minimum of three years of experience in an administrative support position.

Extras we think you’ll love:

• Competitive Pay
• Health Insurance
• Daily Pay
• Professional & Personal Development Opportunities
• Tuition Reimbursement

Schedule:Monday - Friday/Afternoons/flexibility required based upon business needs

Commitment to Mosaic Values:

At Mosaic, we believe in creating a workplace where everyone has the chance to contribute and succeed. This commitment is not just a policy, it's the way we work. It's good for the workforce, it's good for Mosaic, and it's the right thing to do.

Associate's Degree or equivalent, with additional specialized training in the secretarial field. Minimum of three years of experience in an administrative support position.