Payroll Coordinator: Accurate, Timely Pay & Data Integrity

Pensacola State College; Pensacola (FL); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Wellness program

Tuition waivers

Educational opportunities

Paid sick leave

Retirement plan

Job summary

Pensacola State College is seeking a Payroll Coordinator at the Pensacola Campus. This 12-month professional non-exempt position ensures timely and accurate payroll processing, reconciles labor distribution with the college accounting system, and updates payroll records as needed.

You will prepare tax deposits, unemployment and retirement reports, and collaborate with Human Resources on deductions and new hire setup.

Qualifications

• Bachelor’s degree in accounting or related field from an accredited institution.
• Two years of full-time accounting or payroll experience required.
• Knowledgeable in database software, payroll systems, spreadsheet programs, and word processing.
• Certified Payroll Professional certification is preferred.
• Successful results of a criminal background check required.

Responsibilities

• Maintain employee payroll records, including new hires, promotions, transfers, and pay adjustments, to ensure system data matches the accounting system.
• Set up adjunct and faculty overload electronic contracts each term.
• Balance payroll salary encumbrances and liquidations with the college accounting system.
• Prepare payroll budget amendments and journal entries.
• Prepare bi-weekly federal tax deposits and Form 941.
• Prepare state quarterly unemployment report (Form UCT-6).
• Process state monthly retirement reports from bi-weekly payroll.
• Assist supervisors and employees with timekeeping and pay questions.
• Work with Human Resources on deductions, new hire setup, and changes to employee pay.
• Follow safety practices and report unsafe conditions.
• Perform other duties as assigned.

Skills

Mathematical skills

Accounting skills

Verbal communication

Written communication

Microsoft Excel

Organization

Education

Bachelor’s degree in accounting or related field

Tools

Payroll software

Spreadsheet software (Excel)

Database software

Word processing

Job description

Pensacola State College is seeking a Payroll Coordinator at the Pensacola Campus. This 12-month professional non-exempt position ensures timely and accurate payroll processing, reconciles labor distribution with the college accounting system, and updates payroll records as needed.

You will prepare tax deposits, unemployment and retirement reports, and collaborate with Human Resources on deductions and new hire setup.