Coordinator, Payroll

Pensacola-State-College; Pensacola (FL); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition waivers

Wellness program

Paid sick leave

Florida Retirement System

Job summary

Pensacola State College is seeking a Payroll Coordinator for a 12-month, professional non-exempt role on the Pensacola Campus. You will manage bi-weekly payroll processing, ensure accurate labor distribution, and maintain payroll records in coordination with the accounting system.

Responsibilities include preparing tax deposits, journal entries, and state unemployment reports, while collaborating with HR on deductions and new hire setup.

Qualifications

• Bachelor’s degree in accounting or related field from an accredited institution.
• At least two years of full-time accounting or payroll experience.
• Experience with payroll systems and database software.
• Proficiency in Microsoft Excel and other spreadsheet tools.
• Certified Payroll Professional certification preferred.
• Background check as required by Florida statutes.
• U.S. employment eligibility requirements followed.

Responsibilities

• Maintain employee payroll records, including new hires, promotions, and pay adjustments.
• Set up adjunct and faculty overload electronic contracts each term.
• Balance payroll encumbrances with the college accounting system.
• Prepare payroll budget amendments and journal entries.
• Process bi-weekly federal tax deposits and Form 941 reporting.
• Prepare state unemployment and retirement reports.
• Assist employees and supervisors with timekeeping and pay questions.
• Collaborate with Human Resources for deductions and new hire setup.

Skills

Attention to detail

Analytical thinking

Time management

Communication skills

Education

Bachelor's degree in accounting or related field

Tools

Payroll software

Accounting databases

Spreadsheet programs

Word processing

Job description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description: The Coordinator, Payroll is a 12-month professional non-exempt position located at Pensacola State College's Pensacola Campus. The Coordinator, Payroll is involved with the college payroll to ensure the process is accomplished timely and accurately. This position ensures that the labor distribution from the bi-weekly payroll reconciles with the College’s accounting system and implements new and changed position assignments within the personnel and payroll database in the maintenance of records associated with the payroll process. Reports to the Director, Payroll Services.

Essential Duties and Responsibilities:

• Maintains employee payroll records, including new hires, promotions, transfers, and pay adjustments, to ensure system data is matched with the accounting system.
• Reviews documents and transactions for accuracy and sets up adjunct and faculty overload electronic contracts each term.
• Balances payroll salary encumbrances and liquidations with the college accounting system.
• Prepares payroll budget amendments and journal entries.
• Prepares bi-weekly federal tax deposit and works on the employer’s quarterly federal tax return (Form 941).
• Prepares state quarterly unemployment report (Form UCT-6).
• Processes state monthly retirement reports generated from bi-weekly payroll.
• Assists supervisors and employees who have questions concerning timekeeping and pay issues.
• Work closely with the Human Resources Department to accomplish deductions, new hire setup, and changes to employee pay.
• Responsible for knowing and conforming to all safety practices and regulations that apply to this specific area and position.
• Unsafe conditions should be reported to the immediate supervisor and the PSC Police Department/Public Safety.
• Performs other duties as assigned.

Essential Functions:

• Strong mathematical and accounting skills.
• Ability to communicate effectively verbally and in writing.
• Strong organizational skills with the ability to work in a dynamic, fast-paced environment while effectively managing multiple projects, changing priorities, and meeting deadlines.
• Ability to compose and present clearly and effectively information to individuals and groups verbally and in writing.
• Ability to respond to inquiries from the workforce, and management within the department.
• Demonstrated proficiency in computing skills with Microsoft Office with an emphasis in spreadsheet work in Excel.
• In-district and possible overnight travel.

Minimum Qualifications:

• Graduation from with a bachelor’s degree in accounting or other related business field from an institution that holds accreditation recognized by the U.S. Department of Education and approved by the College, two years full-time accounting or payroll experience required.
• Two years of experience can substitute for one year of education.
• Knowledgeable in database software, payroll systems, spreadsheet programs, and word processing.
• Certified Payroll Professional certification is preferred.
• Successful results of a criminal background check are required.
• *Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.
• Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.
• Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.
• A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

SALARY RANGE: $57,500.00 - $65,000.00 ($29.49 - $33.33/hour)

Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific.

Pensacola State College does not discriminate against any personon the basis ofrace,color,ethnicity,religion,sex (as defined by applicable federal and state law),national origin,age,disability, genetic information, pregnancy, ormaritalstatus inits educational programs, activities, or employment. For inquiriesregardingthe College’s nondiscrimination policies, contact the Civil Rights Compliance Officer at [phone], Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

Located on Florida’s beautiful Emerald Coast, Pensacola State College is the oldest of the 28 institutions in the Florida College System. With six campuses and centers ─ Pensacola, Warrington, Milton, South Santa Rosa, Century and downtown Pensacola, the College serves approximately 26,000 students. Since opening its doors with 136 students in a Pensacola boarding house in 1948, more than 110,000 students have earned bachelor’s degrees, associate degrees and workforce certificates from the College.

By joining the PSC family, you connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality. Explore our employment opportunities today.