Academic Admin Assistant - Dynamic Campus Support

The District Board of Trustees of Pensacola State College, Florida; Pensacola (FL); On-site; USD 29,000 - 40,000; Full time

Job summary

Pensacola State College is seeking an Academic Administrative Assistant to provide full-time administrative support to the Humanities and Social Sciences department. You will handle budgets, payroll, records, and scheduling while maintaining confidentiality and professionalism in a fast-paced environment.

The role may require some evenings and reports to the Department Head. Qualifications include a bachelor’s or associate degree and relevant experience, plus strong Microsoft Office and internet

Qualifications

• Graduation with a bachelor’s degree or associate degree and two years of related experience.
• Proficiency with Microsoft Office Suite in a networked office setting; internet navigation skills.
• Successful results of a criminal background check are required.
• FDLE background check conducted for employment eligibility.
• Pursuant to state policy, meeting background investigations requirements is needed.
• Preference given to servicemembers, veterans, and eligible family members.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students.
• Create, manage, and execute budget expenditures; process payroll and personnel documents.
• Maintain confidential records, forms, and reports; manage office files and correspondence.
• Monitor, order, and process requisitions for department materials and supplies.
• Schedule appointments and meetings; assist with annual budget preparation.

Skills

Internet navigation

Confidentiality

Customer service

Education

Bachelor’s or Associate degree

Tools

Microsoft Office Suite

Job description

Pensacola State College is seeking an Academic Administrative Assistant to provide full-time administrative support to the Humanities and Social Sciences department. You will handle budgets, payroll, records, and scheduling while maintaining confidentiality and professionalism in a fast-paced environment.

The role may require some evenings and reports to the Department Head. Qualifications include a bachelor’s or associate degree and relevant experience, plus strong Microsoft Office and internet