Academic Administrative Specialist

Pensacola-State-College; Pensacola (FL); On-site; USD 31,000 - 38,000; Full time

Job summary

Pensacola State College is seeking an Academic Administrative Assistant to provide comprehensive support to the Department Head and staff in the Humanities and Social Sciences. This role involves managing budgets, payroll documents, and confidential records while delivering excellent customer service in a fast-paced environment.

The position requires a bachelor’s or associate degree and at least two years of related experience, strong computer skills, and adherence to privacy laws.

Qualifications

• Bachelor's or associate degree from an accredited institution and two years of related experience.
• Proficiency with Microsoft Office Suite in a networked office setting.
• Internet navigation skills.
• Successful results of a criminal background check required.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students under supervision of the Department Head.
• Maintain standards of confidentiality and privacy per FERPA and College policies.
• Create, manage, and execute budget expenditures with approval by the department head; process payroll and personnel documents.
• Maintain office files and correspondence; monitor, order, and process requisitions for department materials and supplies.
• Schedule appointments and meetings; assist with preparation of the annual budget.

Skills

Communication

Organizational skills

Discretion/Confidentiality

Education

Bachelor's or Associate degree

Tools

Microsoft Office Suite

Internet navigation

Job description

Pensacola State College is seeking an Academic Administrative Assistant to provide comprehensive support to the Department Head and staff in the Humanities and Social Sciences. This role involves managing budgets, payroll documents, and confidential records while delivering excellent customer service in a fast-paced environment.

The position requires a bachelor’s or associate degree and at least two years of related experience, strong computer skills, and adherence to privacy laws.