Payroll Coordinator — College Accounting & Records

Pensacola-State-College; Pensacola (FL); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition waivers

Wellness program

Paid sick leave

Florida Retirement System

Job summary

Pensacola State College is seeking a Payroll Coordinator for a 12-month, professional non-exempt role on the Pensacola Campus. You will manage bi-weekly payroll processing, ensure accurate labor distribution, and maintain payroll records in coordination with the accounting system.

Responsibilities include preparing tax deposits, journal entries, and state unemployment reports, while collaborating with HR on deductions and new hire setup.

Qualifications

• Bachelor’s degree in accounting or related field from an accredited institution.
• At least two years of full-time accounting or payroll experience.
• Experience with payroll systems and database software.
• Proficiency in Microsoft Excel and other spreadsheet tools.
• Certified Payroll Professional certification preferred.
• Background check as required by Florida statutes.
• U.S. employment eligibility requirements followed.

Responsibilities

• Maintain employee payroll records, including new hires, promotions, and pay adjustments.
• Set up adjunct and faculty overload electronic contracts each term.
• Balance payroll encumbrances with the college accounting system.
• Prepare payroll budget amendments and journal entries.
• Process bi-weekly federal tax deposits and Form 941 reporting.
• Prepare state unemployment and retirement reports.
• Assist employees and supervisors with timekeeping and pay questions.
• Collaborate with Human Resources for deductions and new hire setup.

Skills

Attention to detail

Analytical thinking

Time management

Communication skills

Education

Bachelor's degree in accounting or related field

Tools

Payroll software

Accounting databases

Spreadsheet programs

Word processing

Job description

Pensacola State College is seeking a Payroll Coordinator for a 12-month, professional non-exempt role on the Pensacola Campus. You will manage bi-weekly payroll processing, ensure accurate labor distribution, and maintain payroll records in coordination with the accounting system.

Responsibilities include preparing tax deposits, journal entries, and state unemployment reports, while collaborating with HR on deductions and new hire setup.