Payroll Administrator with Security Clearance

Potawatomi Federal Solutions, LLC; Oklahoma City (OK); On-site; USD 42,000 - 60,000; Full time

Job summary

Potawatomi Federal Solutions, LLC seeks a Payroll Administrator in Oklahoma City to prepare and process biweekly payroll, review timesheets, and handle payroll taxes and 401k filings. You will coordinate with HR and Finance, maintain employee records, and ensure compliance with federal and state laws.

The role requires strong Excel skills, attention to detail, and the ability to work under deadlines. Experience with DELTEK HR/Payroll and Cognos a plus; multi-state payroll experience preferred.

Qualifications

• 1–5 years of 941 tax filings and W-2 preparation experience.
• 1–5 years of experience with computerized payroll processing and tax filings.
• 1 year of experience with multi-state tax filings.
• High School Diploma or equivalent.
• Associate's degree in Business or Bookkeeping preferred.
• Advanced skills using Excel; in creating and manipulating spreadsheets.
• Experience with DELTEK HR/Payroll systems and COGNOS a plus.
• Experience with processing government payroll a plus.
• High level of proficiency using Microsoft Excel and Word.

Responsibilities

• Coordinate between Human Resources, Payroll and other departments for data flow.
• Maintain and execute payroll files per company policies with HR/Finance.
• File and pay state and federal payroll reports on time.
• Administer the electronic timekeeping system.
• Monitor approved timesheets and data transfers to payroll.
• Enter and maintain employee records accurately and promptly.
• Respond to questions and requests per payroll policies and laws.
• Review changes for proper authorization and policy adherence.
• Audit payroll docs for accuracy and adjust as needed.
• Run comparison reports after payroll transmission to catch discrepancies.
• Answer phones promptly and courteously.
• Research and resolve payroll questions (PTO, direct deposit, pay cards).
• Assist in special projects as assigned by Controller.
• Other duties as assigned.

Skills

Advanced Excel

Confidentiality

Customer service

Communication skills

Teamwork

Independent work

Education

High School Diploma or equivalent

Associate's degree in Business or Bookkeeping preferred

Tools

DELTEK HR/Payroll

COGNOS

Job description

Position Title: Payroll Administrator Location: Oklahoma City, OK Employment Status: Full Time Regular Position Summary: Potawatomi Federal Solutions, LLC is actively recruiting for a qualified Payroll Administrator who is responsible for preparation and processing of biweekly payroll; reviewing and ensuring accuracy and tracking of approved timesheets; reconciling and paying payroll taxes; and submitting the 401k payroll file. Essential Duties & Responsibilities:

• Responsible for the coordination efforts between Human Resources, Payroll and other departments to ensure proper flow and maintenance of employee data
• In conjunction with Human Resources, Finance and Operations Management, maintains and executes payroll files per company policies
• Responsible for the timely filings of all state and federal reports and payments
• Handles administration of the electronic timekeeping system
• Monitors submissions of approved timesheets, ensuring valid data transfers to and from payroll
• Establishes / maintains employee records, ensuring changes are entered correctly and processed on a timely basis
• Responds to questions and executes requests complying to federal and state guidelines as well as Payroll policies
• Reviews changes for proper authorization and adherence to policy
• Reviews payroll documentation for accuracy through audit reports and makes necessary adjustments
• Performs comparison report after transmission of payroll, comparing current vs. prior payroll in an effort to audit discrepancies prior to pay date
• Answers telephone promptly and courteously
• Researches and resolves questions from managers and employees relative to the processing of payroll information such as PTO, direct deposit, pay cards, retro pay calculations, tax questions, etc. Other related duties:
• Assists in special projects as assigned by Controller
• Other duties as assigned Minimum Qualifications:
• One (1) to five (5) years of 941 tax filings and W-2 preparation experience
• One (1) to five (5) years of experience with computerized Payroll processing and tax filings
• One (1) year of experience with multi-state tax filings
• High School Diploma or equivalent
• Associate's degree with emphasis in Business or Bookkeeping preferred
• Advanced skills using Excel; in creating and manipulating spreadsheets
• Experience with DELTEK HR / Payroll systems and COGNOS a plus
• Experience with processing government payroll a plus
• High level of proficiency using Microsoft Excel and Word
• Must be detailed oriented Knowledge, Skills & Abilities:
• Able to exercise strict confidentiality
• Able to adhere to tight deadlines
• Excellent customer service skills
• Excellent communication skills
• Excellent follow-up and follow through skills
• Ability to thrive in a team environment
• Ability to work independently in a time-sensitive environment
• Must possess sound decision-making skills Shift / Hours:
• Monday - Friday from 8 AM - 5 PM, or as needed. May require work outside of normal hours based on business needs. #ClearanceJobs Potawatomi Federal Solutions, LLC is an equal opportunity employer. Potawatomi Federal Solutions, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.