Payroll Coordinator

Vallencourt Construction Company Inc.; Green Cove Springs (FL); On-site; USD 65,000 - 80,000; Full time

Job summary

Vallencourt Construction Company Inc. is seeking a Payroll Coordinator to ensure accurate and timely payroll processing in a on-site Florida environment. The role supports timekeeping, tax withholding, benefits deductions, and reconciliations for a multi-state payroll setup.

Required: 5+ years of payroll experience and certified payroll exposure, with proficiency in Foundation or HRHQ. You will handle year-end reporting, respond to employee pay inquiries, and uphold strict confidentiality.

Qualifications

• 5+ years of payroll processing experience.
• Prevailing wage reporting for government contracts (Davis-Bacon) required.
• Proficient with payroll software such as Foundation or HRHQ.
• Strong understanding of payroll tax laws and wage/hour regulations.
• High attention to detail and accuracy.
• Strong Excel skills and confidentiality handling.

Responsibilities

• Process weekly payroll for all employees with accurate hours, wages, deductions, and garnishments.
• Maintain and update employee payroll records (hires, terminations, pay changes).
• Ensure compliance with federal, state, and local payroll tax regulations.
• Reconcile payroll accounts and resolve discrepancies.
• Prepare year-end reporting (W-2s, ACA/1095-C) and support audits.
• Submit certified payroll reports for government/public-works contracts.
• Respond to employee inquiries regarding pay and withholdings.
• Maintain confidentiality of sensitive payroll data.
• Coordinate with HR and Accounting on benefits deductions, PTO accruals, and GL entries.
• Support HR with ad hoc tasks and stay current on payroll laws.
• Stay informed on changing payroll regulations.

Skills

Payroll processing

Timekeeping

Payroll tax compliance

Data accuracy

Excel proficiency

Discretion with confidential data

Education

Associate's or Bachelor's degree in Accounting/Business

Payroll certification (preferred)

Tools

Foundation

HRHQ

Job description

The Payroll Coordinator is responsible for the accurate and timely processing of company payroll, ensuring compliance with federal, state, and local regulations. This role supports payroll operations including timekeeping review, tax withholding, benefits deductions, and reconciliation.

Required Qualifications

• Work Location- On Site- No Opportunity for remote
• 5+ years of payroll processing experience
• Certified payroll experience required — prevailing wage reporting for government contracts (including Davis-Bacon compliance on federally funded projects)
• Proficiency with payroll software (e.g., Foundation, HRHQ, or similar)
• Strong understanding of payroll tax laws and wage/hour regulations
• High attention to detail and accuracy
• Strong Excel skills
• Excellent organizational and time-management skills
• Ability to handle confidential information with discretion

Preferred Qualifications

• Payroll certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)
• Associate's or Bachelor's degree in Accounting, Business, or a related field
• Experience with multi-state payroll processing

Key Responsibilities

• Process weekly payroll for all employees, ensuring accuracy of hours, wages, deductions, and garnishments
• Maintain and update employee payroll records (new hires, terminations, pay changes)
• Ensure compliance with federal, state, and local payroll tax regulations
• Reconcile payroll accounts and resolve discrepancies
• Process year-end reporting (W-2s, ACA/1095-C) and support audits
• Prepare and submit certified payroll reports for government/public-works contracts in compliance with prevailing wage requirements
• Respond to employee inquiries regarding pay, deductions, and tax withholdings
• Maintain confidentiality of sensitive payroll and employee data
• Coordinate with HR and Accounting on benefits deductions, PTO accruals, and general ledger entries
• Support HR with ad hoc tasks and projects as needed
• Stay current on changing payroll laws and regulations

Equal Opportunity Employer, including disabled and veterans.