Payroll Specialist

DNI (Delaware Nation Industries)

Oklahoma City (OK)

Hybrid

CAD 34,440 - 41,328

Full time

14 days+

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Job summary

A regional payroll service provider in Toronto is seeking a Payroll Specialist responsible for accurate payroll processing and compliance. The ideal candidate must have attention to detail, strong organizational skills, and proficiency in Microsoft Office. This full-time, semi-remote position offers flexibility in work hours, emphasizing error-free payroll management and comprehensive benefits auditing.

Qualifications

1-3 years payroll or HR experience.
Experience with SCA (Service Contract Act) prevailing wage requirements is a must.
Proficiency in Microsoft Excel is essential.

Responsibilities

Timely and error-free processing of payroll on a bi-weekly schedule.
Oversee the administration of PTO, Floating Holiday, and Military Leave accruals.
Execute labor batch processing within the accounting system.

Education

Bachelor’s degree/Associates Degree/Technical Certification (Business Administration)

FPC (Fundamental Payroll Certification)

Tools

Microsoft Office applications

JAMIS ERP

UKG (payroll processing software)

Job description

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DNI’s Payroll Specialist is responsible for the timely and error-free processing of payroll on a bi-weekly schedule. This role also oversees the administration of PTO, Floating Holiday, and Military Leave accruals, verifies salary changes post-onboarding, and ensures accurate internal audits to maintain payroll integrity and compliance.

Requirements:

Review master worksheet for new hires and terminations, process miscellaneous adjustments from email requests, update adjustment sheets, and maintain proper documentation.

· Payroll Processing

Execute labor batch processing within the accounting system and upload data into third-party payroll software.

· Military Leave Calculation

Calculate military leave compensation based on provided Leave and Earnings Statements (LES).

Generate cash requirements reports to support payroll funding and reconciliation.

· Employee Lifecycle Tracking

Monitor onboarding and offboarding activities to ensure accurate payroll setup and termination.

Input bonuses, commissions, board pay, and military payouts into the accounting system.

· Benefits Auditing

Audit medical, dental, and vision benefit enrollments and deductions for accuracy.

· Benefits & Payroll Updates

Manage updates to 401(k) contributions, PTO accruals, benefit and salary changes, and employee transfers.

· Compliance Processing

Administer garnishments and process employee expense reimbursements in accordance with company policy.

The Payroll Specialist must exhibit exceptional attention to detail, strong organizational and time management skills, and the ability to prioritize multiple tasks under tight deadlines. Proficiency in Microsoft Office applications, particularly Excel, is essential. The role requires a high level of discretion in handling confidential information, solid internal auditing capabilities, and strong communication and interpersonal skills. Candidates should be comfortable performing complex calculations and possess a thorough understanding of federal and state tax laws and payroll withholdings.

Equipment/Systems:

This position utilizes all Microsoft Office applications (especially Excel), JAMIS ERP, and UKG (payroll processing software).

Required Education and Experience – Bachelor’s degree/Associates Degree/Technical Certification (Business Administration) OR 1-3 years payroll or HR experience. Additionally, experience with SCA (Service Contract Act) prevailing wage requirements is a must.

Preferred Education and Experience – FPC (Fundamental Payroll Certification)

Work Environment & Physical Demands

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work

This is a full time semi-remote position – 40 hours per week; work hours and days vary depending upon the timing and complexity of payroll processing (typically work hours are during the day but may require shifting to evenings or weekends/holidays); flexible work schedule is a requirement for this role.

Seniority level