Biweekly Payroll Specialist – Excel & Compliance

Potawatomi Federal Solutions, LLC; Oklahoma City (OK); On-site; USD 42,000 - 60,000; Full time

Job summary

Potawatomi Federal Solutions, LLC seeks a Payroll Administrator in Oklahoma City to prepare and process biweekly payroll, review timesheets, and handle payroll taxes and 401k filings. You will coordinate with HR and Finance, maintain employee records, and ensure compliance with federal and state laws.

The role requires strong Excel skills, attention to detail, and the ability to work under deadlines. Experience with DELTEK HR/Payroll and Cognos a plus; multi-state payroll experience preferred.

Qualifications

• 1–5 years of 941 tax filings and W-2 preparation experience.
• 1–5 years of experience with computerized payroll processing and tax filings.
• 1 year of experience with multi-state tax filings.
• High School Diploma or equivalent.
• Associate's degree in Business or Bookkeeping preferred.
• Advanced skills using Excel; in creating and manipulating spreadsheets.
• Experience with DELTEK HR/Payroll systems and COGNOS a plus.
• Experience with processing government payroll a plus.
• High level of proficiency using Microsoft Excel and Word.

Responsibilities

• Coordinate between Human Resources, Payroll and other departments for data flow.
• Maintain and execute payroll files per company policies with HR/Finance.
• File and pay state and federal payroll reports on time.
• Administer the electronic timekeeping system.
• Monitor approved timesheets and data transfers to payroll.
• Enter and maintain employee records accurately and promptly.
• Respond to questions and requests per payroll policies and laws.
• Review changes for proper authorization and policy adherence.
• Audit payroll docs for accuracy and adjust as needed.
• Run comparison reports after payroll transmission to catch discrepancies.
• Answer phones promptly and courteously.
• Research and resolve payroll questions (PTO, direct deposit, pay cards).
• Assist in special projects as assigned by Controller.
• Other duties as assigned.

Skills

Advanced Excel

Confidentiality

Customer service

Communication skills

Teamwork

Independent work

Education

High School Diploma or equivalent

Associate's degree in Business or Bookkeeping preferred

Tools

DELTEK HR/Payroll

COGNOS

Job description

Potawatomi Federal Solutions, LLC seeks a Payroll Administrator in Oklahoma City to prepare and process biweekly payroll, review timesheets, and handle payroll taxes and 401k filings. You will coordinate with HR and Finance, maintain employee records, and ensure compliance with federal and state laws.

The role requires strong Excel skills, attention to detail, and the ability to work under deadlines. Experience with DELTEK HR/Payroll and Cognos a plus; multi-state payroll experience preferred.