Payroll Administrator

Potawatomi Federal Solutions, LLC; Oklahoma City (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

Potawatomi Federal Solutions, LLC is actively recruiting for a qualified Payroll Administrator who handles biweekly payroll processing, timesheet validation, payroll tax remittances, and 401k payroll file submissions.

Role requires collaboration with HR, Finance, and Operations to ensure accurate data, timely payments, and adherence to federal/state guidelines. Strong Excel skills and DELTEK/Cognos familiarity are a plus.

Qualifications

• 1–5 years of 941 tax filings and W-2 preparation experience
• 1–5 years of computerized payroll processing and tax filings
• 1 year of multi-state payroll experience
• High School Diploma or equivalent
• Associate’s degree preferred in Business or Bookkeeping
• Advanced Excel skills
• Experience with DELTEK HR / Payroll systems and Cognos a plus
• Experience processing government payroll a plus
• High proficiency in Microsoft Excel and Word
• Detail oriented

Responsibilities

• Coordinate between HR, Payroll and other departments to ensure proper data flow
• Maintain and execute payroll files per company policies
• File state and federal reports and payments on time
• Administer electronic timekeeping system
• Monitor approved timesheets and data transfers to payroll
• Maintain employee records and timely processing of changes
• Answer questions and process payroll-related requests per policies
• Review payroll changes for proper authorization
• Audit payroll docs and adjust as needed
• Compare current payroll with prior payroll to audit discrepancies
• Respond to manager/employee payroll inquiries ( PTO, direct deposit, pay cards, retro pay, taxes)
• Assist in special projects as assigned by Controller
• Other duties as assigned

Skills

Payroll processing

Timesheet review

Payroll taxes

W-2 filings

Multi-state payroll

Excel advanced

Confidentiality

Education

High School Diploma

Associate degree preferred

Tools

DELTek HR

Cognos

Job description

Position Title: Payroll Administrator

Location: Oklahoma City, OK

Employment Status: Full Time Regular

Position Summary:

Potawatomi Federal Solutions, LLC is actively recruiting for a qualified Payroll Administrator who is responsible for preparation and processing of biweekly payroll; reviewing and ensuring accuracy and tracking of approved timesheets; reconciling and paying payroll taxes; and submitting the 401k payroll file.

Essential Duties & Responsibilities:

• Responsible for the coordination efforts between Human Resources, Payroll and other departments to ensure proper flow and maintenance of employee data

• In conjunction with Human Resources, Finance and Operations Management, maintains and executes payroll files per company policies

• Responsible for the timely filings of all state and federal reports and payments

• Handles administration of the electronic timekeeping system

• Monitors submissions of approved timesheets, ensuring valid data transfers to and from payroll

• Establishes / maintains employee records, ensuring changes are entered correctly and processed on a timely basis

• Responds to questions and executes requests complying to federal and state guidelines as well as Payroll policies

• Reviews changes for proper authorization and adherence to policy

• Reviews payroll documentation for accuracy through audit reports and makes necessary adjustments

• Performs comparison report after transmission of payroll, comparing current vs. prior payroll in an effort to audit discrepancies prior to pay date

• Answers telephone promptly and courteously

• Researches and resolves questions from managers and employees relative to the processing of payroll information such as PTO, direct deposit, pay cards, retro pay calculations, tax questions, etc.

Other related duties:

• Assists in special projects as assigned by Controller

• Other duties as assigned

Minimum Qualifications:

• One (1) to five (5) years of 941 tax filings and W-2 preparation experience

• One (1) to five (5) years of experience with computerized Payroll processing and tax filings

• One (1) year of experience with multi-state tax filings

• High School Diploma or equivalent

• Associate’s degree with emphasis in Business or Bookkeeping preferred

• Advanced skills using Excel; in creating and manipulating spreadsheets

• Experience with DELTEK HR / Payroll systems and COGNOS a plus

• Experience with processing government payroll a plus

• High level of proficiency using Microsoft Excel and Word

• Must be detailed oriented

Knowledge, Skills & Abilities:

• Able to exercise strict confidentiality

• Able to adhere to tight deadlines

• Excellent customer service skills

• Excellent communication skills

• Excellent follow-up and follow through skills

• Ability to thrive in a team environment

• Ability to work independently in a time-sensitive environment

• Must possess sound decision-making skills

Shift / Hours:

• Monday – Friday from 8 AM - 5 PM, or as needed. May require work outside of normal hours based on business needs.

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Potawatomi Federal Solutions, LLC is an equal opportunity employer. Potawatomi Federal Solutions, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.