Payroll Administrator

Potawatomi Federal Solutions; Oklahoma City (OK); Remote; USD 48,000 - 70,000; Full time

Job summary

Potawatomi Federal Solutions, LLC is hiring a Payroll Administrator to handle biweekly payroll, verify timesheets, file payroll taxes, and manage 401k payroll submissions. The role interfaces with HR, Finance and Operations to ensure data accuracy and compliance.

The ideal candidate will have 1–5 years of payroll experience, proficiency in Excel, experience with multi-state filings and familiarity with DELTEK HR/Payroll or Cognos. Remote work with standard business hours plus overtime as needed.

Qualifications

• Experience with 941 tax filings and W-2 preparation.
• Experience with computerized payroll processing and tax filings.
• Experience with multi-state tax filings.
• Proficiency in Microsoft Excel and Word.

Responsibilities

• Prepare and process biweekly payroll and review timesheets for accuracy.
• File payroll taxes and submit 401k payroll file.
• Coordinate between HR, Payroll and other departments for data integrity and compliance.
• Maintain employee records and ensure timely processing of changes.

Skills

Excel

Word

Attention to detail

Team player

Time management

Confidentiality

Multi-state payroll

Education

High School Diploma

Associate degree in Business or Bookkeeping

Tools

Deltek HR/Payroll

Cognos

Job description

About this job

Position Title: Payroll Administrator

Location: Remote

Employment Status: Full Time Regular

Position Summary:

Potawatomi Federal Solutions, LLC is actively recruiting for a qualified Payroll Administrator who is responsible for preparation and processing of biweekly payroll; reviewing and ensuring accuracy and tracking of approved timesheets; reconciling and paying payroll taxes; and submitting the 401k payroll file.

• Responsible for the coordination efforts between Human Resources, Payroll and other departments to ensure proper flow and maintenance of employee data
• In conjunction with Human Resources, Finance and Operations Management, maintains and executes payroll files per company policies
• Responsible for the timely filings of all state and federal reports and payments
• Handles administration of the electronic timekeeping system
• Monitors submissions of approved timesheets, ensuring valid data transfers to and from payroll
• Establishes / maintains employee records, ensuring changes are entered correctly and processed on a timely basis
• Responds to questions and executes requests complying to federal and state guidelines as well as Payroll policies
• Reviews changes for proper authorization and adherence to policy
• Reviews payroll documentation for accuracy through audit reports and makes necessary adjustments
• Performs comparison report after transmission of payroll, comparing current vs. prior payroll in an effort to audit discrepancies prior to pay date
• Answers telephone promptly and courteously
• Researches and resolves questions from managers and employees relative to the processing of payroll information such as PTO, direct deposit, pay cards, retro pay calculations, tax questions, etc.

Other related duties:

• Assists in special projects as assigned by Controller
• Other duties as assigned

Minimum Qualifications:

• One (1) to five (5) years of 941 tax filings and W-2 preparation experience
• One (1) to five (5) years of experience with computerized Payroll processing and tax filings
• One (1) year of experience with multi-state tax filings
• High School Diploma or equivalent
• Associate’s degree with emphasis in Business or Bookkeeping preferred
• Advanced skills using Excel; in creating and manipulating spreadsheets
• Experience with DELTEK HR / Payroll systems and COGNOS a plus
• Experience with processing government payroll a plus
• High level of proficiency using Microsoft Excel and Word
• Must be detailed oriented

Knowledge, Skills & Abilities:

• Able to exercise strict confidentiality
• Able to adhere to tight deadlines
• Excellent follow-up and follow through skills
• Ability to thrive in a team environment
• Ability to work independently in a time-sensitive environment
• Must possess sound decision-making skills

Shift / Hours:

• Monday – Friday from 8 AM - 5 PM, or as needed. May require work outside of normal hours based on business needs.

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Potawatomi Federal Solutions, LLC is an equal opportunity employer. Potawatomi Federal Solutions, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.