Payroll & Administrative Support Specialist

Allied Universal; Santa Ana (CA); On-site; USD 39,000 - 46,000; Full time

Job summary

Allied Universal is hiring an Operations Support Assistant to join our payroll-focused team in Santa Ana, CA. The role involves processing weekly payroll, capturing timesheets, and generating payroll reports.

You will coordinate with unemployment services and ensure accurate accruals for janitorial staff. We value a detailed, organized professional who communicates clearly and handles sensitive information with discretion.

Qualifications

• Must have a high school diploma or equivalent.
• Experience in administrative support and payroll processes.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Detail-oriented with strong organizational abilities.
• Proactive, self-directed team player.

Responsibilities

• Process weekly payroll and calculate vacation, PTO, sick time accruals.
• Capture timesheets for janitorial employees in a designated region.
• Run payroll and ensure records are accurate to reduce errors.
• Prepare and distribute final paychecks and related exits.
• Generate payroll reports and assist with accounts receivable aging.
• Coordinate with unemployment insurance vendor as needed.

Skills

Administrative support

Customer service

Verbal and written communication

Team player

Attention to detail

Self-directed

Organization

Discretion

Education

High School Diploma or Equivalent

College degree in Business Administration

Tools

MS Office

Job description

Allied Universal is hiring an Operations Support Assistant to join our payroll-focused team in Santa Ana, CA. The role involves processing weekly payroll, capturing timesheets, and generating payroll reports.

You will coordinate with unemployment services and ensure accurate accruals for janitorial staff. We value a detailed, organized professional who communicates clearly and handles sensitive information with discretion.