Payroll & HR Operations Analyst

The California State University; San Jose (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The California State University in San Jose is seeking an Administrative Analyst to manage payroll and personnel functions for UHS professional and student staff, coordinating hiring processes and handling sensitive information under the Associate Vice President and Executive Assistant. The role provides general administrative support to the UHS management team.

Responsibilities include payroll preparation, time/absence reporting, overtime requests, staff training on hiring processes, HR support

Qualifications

• Bachelor's degree or equivalent in a related field.
• Minimum of two years of relevant administrative experience.
• Experience coordinating payroll processes.
• Experience coordinating staff hiring processes.
• Experience producing reports.
• Strong confidentiality and discretion.
• Excellent written and verbal communication.

Responsibilities

• Serves as liaison with University Personnel units for departmental staff transactions.
• Completes required staff transactions for department including student staff appointment forms.
• Prepares payroll for University Housing Services professional and student staff.
• Maintains monthly status of absence reports and manages time and absence approvals.
• Prepares overtime requests for AVP and managers and submits to Payroll Office.
• Trains professional staff on student assistant hiring process and paperwork.
• Provides administrative support with department HR functions for UHS leadership.
• Schedules meetings, creates agendas, prepares materials, and generates meeting minutes.

Skills

Payroll coordination

Staff hiring processes

Administrative support

Report generation

Budget reporting

Confidentiality

Policy interpretation

Public administration knowledge

Communication

Customer service

Education

Bachelor's degree

Tools

Excel

Database management

Job description

The California State University in San Jose is seeking an Administrative Analyst to manage payroll and personnel functions for UHS professional and student staff, coordinating hiring processes and handling sensitive information under the Associate Vice President and Executive Assistant. The role provides general administrative support to the UHS management team.

Responsibilities include payroll preparation, time/absence reporting, overtime requests, staff training on hiring processes, HR support