Payroll Coordinator

Ledgent; Southborough (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A national staffing agency is seeking a Payroll Specialist in Southborough, MA. The role involves analyzing and processing payrolls, conducting compliance audits, and supporting HR teams across multiple locations. Candidates should possess a Bachelor's degree and 1-2 years of payroll or HR experience, preferably in long-term care. Proficiency in Microsoft Excel and understanding of payroll systems are required. This is a great opportunity for those looking to grow in the payroll field within a supportive environment.

Qualifications

• 1-2 years of progressive experience in payroll and/or human resources operations.
• Prior experience in long-term care environments preferred.

Responsibilities

• Assist with analyzing and processing weekly and bi-weekly payrolls.
• Conduct payroll audits to ensure compliance with regulations.
• Support HR and Payroll teams across multiple locations.
• Partner with Accounting to support payroll-related expenses.

Skills

Analytical skills

Problem-solving skills

Intermediate to advanced proficiency in Microsoft Excel

Strong working knowledge of Office 365

Understanding of payroll systems

Education

Bachelor's Degree in Business Administration, Finance or related field

Tools

Payroll systems

Job description

• Assist with analyzing and processing weekly and bi-weekly payrolls for multiple facilities
• Conduct payroll audits to ensure compliance with company policies, GAAP, and federal, state, and IRS regulations
• Research and resolve payroll issues related to taxes, withholdings, garnishments, and wage/hour regulations
• Ensure payroll reporting and payments are accurate and compliant

Operational Support

• Support HR and Payroll teams across multiple locations, including on-site coverage for HR/Payroll Managers and open payroll vacancies as needed
• Travel weekly to facilities throughout Massachusetts to support payroll operations (up to 40% travel)
• Submit mileage reimbursement for travel related to payroll coverage

Accounting & Reporting

• Partner with Accounting to support proper labor distribution and accurate recording of payroll-related expenses
• Assist with monthly, quarterly, and annual audits including:
• Pension Audits
• Workers' Compensation Audits
• Employee Benefit Plan Audits
• Support ACA reporting, Payroll-Based Journal (PBJ) reporting, and other regulatory filings as required

Additional Duties

• Participate in special projects and perform additional duties as assigned by leadership

Qualifications

Education

• Bachelor's Degree required
• Degree in Business Administration, Finance, or a related field preferred

Experience

• 1-2 years of progressive experience in payroll and/or human resources operations
• Prior experience in long-term care environments preferred

Technical Skills

• Intermediate to advanced proficiency in Microsoft Excel
• Strong working knowledge of Office 365
• Experience with timekeeping and payroll systems required

Core Competencies

• Strong analytical and problem-solving skills
• Ability to interpret regulations, analyze data, and draw sound conclusions
• Professional, organized, and detail-oriented with the ability to manage multiple priorities
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.