Part-Time WebCollege Admin & Budget Support

Truckee Meadows Community College; United States; On-site; USD 28,000 - 29,000; Part time

Job summary

Truckee Meadows Community College's WebCollege is seeking a detail-oriented Office Assistant to help keep the department running smoothly. You will support students, faculty, and staff while handling day-to-day operations including purchasing, budget tracking, software licensing, and general office coordination.

The role requires strong organization, reliability, and the ability to work both independently and with a team in a collaborative academic environment.

Qualifications

• High school diploma or equivalent is required.
• 2 years of administrative, clerical, or office support experience.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated customer service skills and professionalism.
• Ability to work both independently and as part of a team.

Responsibilities

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics.
• Serve as a point of contact for departmental inquiries via phone, email, and in person.
• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow.
• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting.
• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures.
• Monitor departmental budgets and maintain expenditure tracking reports.
• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines.
• Assist with planning faculty professional development workshops, training sessions, and special events.
• Maintain confidentiality of sensitive information and handle departmental records with sound judgment.
• Perform other duties as assigned

Skills

Customer service

Communication skills

Organizational skills

Multitasking

Teamwork

Independent work

Professionalism

Budget tracking knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Workday

Canvas

Purchasing software

Budget spreadsheets

Job description

Truckee Meadows Community College's WebCollege is seeking a detail-oriented Office Assistant to help keep the department running smoothly. You will support students, faculty, and staff while handling day-to-day operations including purchasing, budget tracking, software licensing, and general office coordination.

The role requires strong organization, reliability, and the ability to work both independently and with a team in a collaborative academic environment.