Part-Time Health & Sciences Admin Support Specialist

Howard Community College; Baltimore (MD); On-site; USD 27,552 - 35,817; Part time

Job summary

Howard Community College is seeking a part-time Support Specialist for Health & Sciences to provide essential administrative support to the division, assist the Office Manager, Dean, and Associate Deans, and serve as a liaison with students, staff, faculty, and community members. The role includes front-office coverage, scheduling support, document management, onboarding assistance, and event coordination.

Strong communication, discretion, and proficiency with Office 365 and Adobe Acrobat Pro

Qualifications

• Associate's degree required; 1 year of administrative support experience preferred.
• Experience with Office 365 applications (Word, Excel, Outlook, Teams, OneDrive, etc.).
• Experience with Adobe Acrobat Pro.
• Strong written and verbal communication; ability to handle confidential information.
• Ability to operate standard office equipment and computer systems.
• Familiarity with Ellucian Colleague and Ad Astra scheduling is preferred.

Responsibilities

• Staff division front office coverage (phone, email, visitors).
• Communicate knowledgeably and professionally with diverse stakeholders.
• Respond promptly to inquiries; resolve issues per college policy.
• Assist with distribution of student materials and division/adjunct needs.
• Support scheduling, meetings, onboarding, and vendor coordination.
• Maintain electronic filing, division drives, and digital records.
• Draft, edit, and manage correspondence and reports.
• Notify class changes and send timely notifications to stakeholders.
• Maintain signage, inventory, and division supply areas.
• Assist with events, onboarding of new faculty, and access control.

Skills

Writing

Verbal communication

Interpersonal skills

Discretion/Confidentiality

Education

Associate's degree

Tools

Office 365

Adobe Acrobat Pro

Ellucian Colleague

Ad Astra scheduling

Job description

Howard Community College is seeking a part-time Support Specialist for Health & Sciences to provide essential administrative support to the division, assist the Office Manager, Dean, and Associate Deans, and serve as a liaison with students, staff, faculty, and community members. The role includes front-office coverage, scheduling support, document management, onboarding assistance, and event coordination.

Strong communication, discretion, and proficiency with Office 365 and Adobe Acrobat Pro