WebCollege Office Assistant (Part-Time Letter of Appointment)

Truckee Meadows Community College; United States; On-site; USD 28,000 - 29,000; Part time

Job summary

Truckee Meadows Community College's WebCollege is seeking a detail-oriented Office Assistant to help keep the department running smoothly. You will support students, faculty, and staff while handling day-to-day operations including purchasing, budget tracking, software licensing, and general office coordination.

The role requires strong organization, reliability, and the ability to work both independently and with a team in a collaborative academic environment.

Qualifications

• High school diploma or equivalent is required.
• 2 years of administrative, clerical, or office support experience.
• Proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills, accuracy, and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated customer service skills and professionalism.
• Ability to work both independently and as part of a team.

Responsibilities

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics.
• Serve as a point of contact for departmental inquiries via phone, email, and in person.
• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow.
• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting.
• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures.
• Monitor departmental budgets and maintain expenditure tracking reports.
• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines.
• Assist with planning faculty professional development workshops, training sessions, and special events.
• Maintain confidentiality of sensitive information and handle departmental records with sound judgment.
• Perform other duties as assigned

Skills

Customer service

Communication skills

Organizational skills

Multitasking

Teamwork

Independent work

Professionalism

Budget tracking knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Workday

Canvas

Purchasing software

Budget spreadsheets

Job description

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail].

Job Description: TMCC’s WebCollege is seeking a detail-oriented, people-friendly Office Assistant to join our team. Under the Director’s direction, you’ll help keep the department running smoothly — supporting students, faculty, and staff while managing day-to-day operations, including purchasing, budget tracking, software licensing, and general office coordination. If you’re organized, dependable, and enjoy working in a collaborative academic environment, we’d love to hear from you.

Minimum Qualifications

• High school diploma or equivalent
• 2 years of administrative, clerical, or office support experience
• Proficiency with Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills, accuracy, and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Demonstrated customer service skills and professionalism
• Ability to work both independently and as part of a team

Preferred Qualifications

• Experience with Workday or other enterprise software
• Familiarity with Canvas or other learning management systems
• Experience with purchasing or procurement processes
• Experience in budgets and financial tracking spreadsheets
• Bilingual in English and Spanish

Essential Duties and Responsibilities

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics
• Serve as a point of contact for departmental inquiries via phone, email, and in person
• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow
• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting
• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures
• Monitor departmental budgets and maintain expenditure tracking reports
• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines
• Assist with planning faculty professional development workshops, training sessions, and special events
• Maintain confidentiality of sensitive information and handle departmental records with sound judgment
• Perform other duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of general office administration and business procedures
• Proficiency in Microsoft Office, particularly Excel, and Google Workspace
• Ability to interpret and follow administrative policies and procedures
• Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors
• Ability to establish priorities, meet deadlines, and adapt to changing needs

Physical Requirements

• Ability to sit, stand, and walk for extended periods
• Frequent use of computers and office equipment
• Ability to lift and carry up to 25 pounds

Compensation & Schedule: This is a part‑time, hourly position paying $20-$21 an hour, generally 19 hours per week. The schedule may vary based on departmental needs.

About TMCC

We are Northern Nevada’s premier community college, and we partner with employers across our region to keep our programs on the cutting edge. We offer over 60 short‑term certificates and many degree programs, including Associate of Arts, Associate of Science, Associate of Applied Science, Bachelor of Science, Bachelor of Architecture, and Bachelor of Applied Science degrees. TMCC serves approximately 10,000 learners who take classes at our four Reno locations: the Dandini campus, the Redfield campus, the Meadowood campus, and the Edison campus.

Our Values

• Student access and success
• Excellence in teaching and learning
• Evidence of student progress through assessment of student learning
• Nurturing a climate of innovative and creative thought
• Collaborative decision making
• Environmental sustainability and a healthy college community
• Responsible and sustainable use of resources
• Ethical practices and integrity
• Respect and compassion for all persons
• Community development through partnerships and services
• Fostering responsible participation in a democratic society

Employment Equities

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

We do not discriminate on the basis of sex in any education program or activity that it operates. Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). We are committed to nondiscrimination in our education programs and activities and we invite applications from all backgrounds.

Contact

For assistance, contact Human Resources at [phone] or [e-mail]. For Title IX matters, contact Kim Studebaker, Title IX Coordinator, 7000 Dandini Blvd, Reno, NV 89512; Telephone: [phone]; Email: [e-mail]. For general inquiries, visit www.tmcc.edu or view our virtual tour at tour.tmcc.edu.

Compliance and Notices

TMCC’s employment is contingent upon successful completion of a criminal background check upon hire. Applicants must be eligible to work in the United States at the time they begin employment. NSHE employees are required to participate in a mandatory retirement plan in lieu of Social Security.

Information regarding security, personal safety, fire safety, and crime statistics can be found in TMCC’s Annual Security Report.