Part-Time Administrative Assistant — Higher Ed Support

Snow College; Ephraim (UT); On-site; USD 21,000 - 30,000; Part time

Job summary

Snow College seeks an Administrative Assistant to provide shared support for the Business Department and Respiratory Therapy Program. You will assist faculty, students, and leadership by coordinating office operations, maintaining records, and supporting accreditation and budgeting tasks.

The role emphasizes accuracy, independent work, and a welcoming environment for students and visitors. It is a part-time position averaging 20 hours weekly with some peak periods during the academic year.

Qualifications

• High school diploma or equivalent.
• Proficiency with word processing, spreadsheets, email, calendars, and shared electronic file systems.
• Strong organizational and time-management skills, including the ability to manage competing priorities across two academic areas.
• Effective written and verbal communication skills and a welcoming, service-oriented approach.
• Ability to maintain accurate records, meet deadlines, and handle confidential student and personnel information appropriately.
• Ability to work independently and collaboratively with faculty, staff, students, and community members.
• Ability to learn college systems, including Self Service and other student, purchasing, scheduling, and administrative platforms.

Responsibilities

• Serve as a welcoming point of contact for students, applicants, faculty, visitors, and community members; respond to routine inquiries and refer questions to appropriate personnel.
• Prepare correspondence, forms, reports, presentations, and other department and program materials.
• Maintain organized electronic and physical files, including confidential student and program records.
• Coordinate incoming and outgoing mail, office supplies, copier maintenance, and other routine office needs.
• Assist with faculty travel arrangements and related documentation.
• Supervise and coordinate the work of assigned student employees.
• Assist with accreditation activities, including documentation, reporting, renewals, and review preparation.
• Coordinate department meetings, schedules, agendas, materials, minutes, and recordkeeping.
• Maintain department website information and respond to inquiries.
• Coordinate department communications and displays, including lobby announcements and schedules.
• Coordinate room reservations and facility needs per college procedures.
• Serve as Gallup Access coordinator and assist with CliftonStrengths logistics.
• Coordinate orders and inventory for department promotional items.
• Provide administrative support to the Program Director and Director of Clinical Education.
• Receive and organize admissions applications, track materials, maintain applicant records, and assist with communications.
• Compile and verify documentation for student files, portfolios, progression, program completion, and graduation.
• Assist with accreditation documentation, data collection, assessment records, and report preparation.
• Coordinate Program Advisory Committee meetings, including scheduling, materials, logistics, minutes, and recordkeeping.
• Assist with recruiting events, program orientations, student activities, continuing education activities, and graduation events.
• Assist with monitoring department and program budgets, tracking expenses, and maintaining purchasing records.
• Process authorized purchases of equipment, supplies, and instructional materials.
• Assist with purchasing card documentation and procedures.
• Coordinate with college offices to resolve purchasing, payment, and budget questions.
• Perform other duties aligned with hours and scope.

Skills

Word processing

Spreadsheets

Email

Calendars

Shared file systems

Organization

Time management

Written communication

Verbal communication

Record keeping

Independence

Learning college systems

Education

High school diploma

Job description

Snow College seeks an Administrative Assistant to provide shared support for the Business Department and Respiratory Therapy Program. You will assist faculty, students, and leadership by coordinating office operations, maintaining records, and supporting accreditation and budgeting tasks.

The role emphasizes accuracy, independent work, and a welcoming environment for students and visitors. It is a part-time position averaging 20 hours weekly with some peak periods during the academic year.