Part-Time Operations & Office Coordinator | Events

Beacon Hill; Chicago (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

Beacon Hill is seeking a dynamic, detail-oriented part-time Admin to support our regional team in Chicago. This 20 hours/week role spans office management, financial reporting, and event coordination to keep day-to-day operations running smoothly.

You will be the go-to person for office functions, technology management, and supporting marketing initiatives. A Bachelor's degree and 1+ year of corporate office experience are required, with strong analytical and communication skills essential for

Qualifications

• Bachelor's Degree required.
• 1+ years of corporate office experience.
• Operations expert comfortable wearing multiple hats (office services, financials, event logistics).
• Strong analytical skills with ability to dive into data and provide insights and financial tracking.
• Tech-savvy with working knowledge of Salesforce, Argus, SAP, BI tools and other office management systems.
• A problem-solver who thrives in a fast-paced environment with the ability to balance competing priorities.
• Strong interpersonal and communication skills, able to liaise with senior leadership and external stakeholders.

Responsibilities

• Ensure efficient operation of the regional office including front desk management, procurement, and vendor contracts.
• Act as central point for work order management and swift issue resolution.
• Provide general office support and oversee internal tools including Salesforce, Argus, SAP, BI tools.
• Plan and execute on-site and off-site events, meetings, and workshops for regional team and third-party managers.
• Assist in preparing executive presentations, strategic briefs, and logistics for staff meetings and special projects.
• Support region-wide campaigns and marketing efforts including communications initiatives and workplace activations.
• Review and update Chicago property websites for brand consistency and accuracy.
• Manage photography inventory and coordinate shoots as needed.
• Prepare and submit monthly status reports on office and property performance.
• Review and process office-related expenditures with accuracy and timeliness.

Skills

Multitasking

Operational excellence

Analytical thinking

Communication skills

Education

Bachelor's Degree

Tools

Salesforce

Argus

SAP

BI Tools

Job description

Beacon Hill is seeking a dynamic, detail-oriented part-time Admin to support our regional team in Chicago. This 20 hours/week role spans office management, financial reporting, and event coordination to keep day-to-day operations running smoothly.

You will be the go-to person for office functions, technology management, and supporting marketing initiatives. A Bachelor's degree and 1+ year of corporate office experience are required, with strong analytical and communication skills essential for