Efficient Office Operations Coordinator

Beacon Hill Staffing Group, LLC; Richmond Heights (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Beacon Hill Staffing Group, LLC, based in the United States, seeks an organized Office Administrator to support daily operations, greet visitors, manage vendor relationships, and ensure a professional workplace environment.

The role covers scheduling, filing, data entry, onboarding support, invoicing, and event coordination across departments, with a focus on confidentiality and customer service. The position requires independence, attention to detail, and strong communication.

Qualifications

• 1+ years of administrative, office management, or office support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage front desk operations, including greeting visitors and answering incoming calls.
• Coordinate office supplies, equipment, and vendor relationships.
• Schedule meetings, appointments, and conference rooms.
• Maintain electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative tasks for new employees.
• Process invoices, expense reports, and other office-related documentation.
• Coordinate company events, meetings, and team activities.
• Handle special projects and administrative duties as assigned.

Skills

Office administration

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Customer-service mindset

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill Staffing Group, LLC, based in the United States, seeks an organized Office Administrator to support daily operations, greet visitors, manage vendor relationships, and ensure a professional workplace environment.

The role covers scheduling, filing, data entry, onboarding support, invoicing, and event coordination across departments, with a focus on confidentiality and customer service. The position requires independence, attention to detail, and strong communication.